CITY OF SANTA MONICA

ALPR (AUTOMATED LICENSE PLATE RECOGNITION)

SYSTEM CAMERAS_202312

REQUEST FOR PROPOSALS

Police Department

RELEASE DATE: January 11, 2024

DEADLINE FOR QUESTIONS: January 18, 2024

RESPONSE DEADLINE: January 31, 2024, 3:00 pm

APPROVED FOR ADVERTISEMENT

CITY CONTACT:

Derek Leone

City of Santa Monica

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - City_of_Santa_Monica_VISA_Questionnaire

C - Enterprise_Core_Technologies

D - CSA_Template

E - CSA_with_Tech_Requirements

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

1 Introduction

1.1 Summary

The City of Santa Monica seeks a qualified firm to provide expanded ALPR (Automated

License Plate Recognition) system capabilities in the form of 54 additional cameras.

1.2 Background

The Santa Monica Police Department is in the process of building the Santa Monica

Analytica Real Time Center or "SMART Center". This Real Time Crime Center (RTCC)

will use existing city owned ALPR (Automated License Plate Recognition) system

cameras, and the additional cameras sought under this RFP, to enhance the situational

awareness of law enforcement first responders and investigative units with the

detection, prevention, and apprehension of organized retail theft (ORT) offenders and

groups, catalytic converter theft, and vehicle theft. Any contract(s) that may result

from this Request for Proposal will be funded by a State of California grant. 

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via

OpenGov. Other City officers, agents, employees or representatives do not have

authority to respond on behalf of the City. Contact with unauthorized City personnel

during the selection process may result in disqualification.

Derek Leone

Sergeant

333 Olympic Dr

Santa Monica, CA 90401

Email: [email protected]

Phone: (310) 458-8478

Department:

Police Department

Department Head:

Ramon Batista

Chief of Police

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

Release Project Date

January 11, 2024

Question Submission Deadline

January 18, 2024, 3:00pm

Question Response Deadline

January 24, 2024, 3:00pm

Proposal Submission Deadline

January 31, 2024, 3:00pm

2 Term

The City of Santa Monica, (referred to hereafter as “the City”) is inviting proposals from

qualified persons or firms for an initial term of Three (3) years, with 0 for renewal of 0

each, to be exercised at the City’s sole discretion.

3 Scope of Work

Insert detailed statement/scope of work and deliverables including reporting

requirements. List the criteria that must be met and that will be used to score and

evaluate the proposals.

3.1 Specification

FURNISH AND DELIVER:

1. 54 battery-powered, solar-charging ALPR cameras leased for a period beginning

at the awarding of this contract and ending on DECEMBER 31st, 2026.

2. ALPR vendor shall provide an all-inclusive ALPR solution including installation,

maintenance, and support of equipment. No subcontractors, third-party installers

or maintenance providers are acceptable.

3. Hardware, installation of all equipment, software, cellular connection, data cloud

storage and a contract-lifetime warranty covering maintenance and all support.

4. Any City permitting and inspection fees pertaining to the project must be

included in the cost.

5. Unlimited number of users accounts able to be logged into the user database

simultaneously at any given time.

3.2 Scope of Work

SECTION 1 - ALPR SYSTEM REQUIREMENTS:

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

1. All cameras must not require tapping into wired networks or power infrastructure.

2. The Vendor must provide for installation, setup, and maintenance of the ALPR

cameras through the period covering the awarding of this contract and

DECEMBER 31, 2026

3. Contactor shall provide training on ALPR system features, usage, maintenance,

and system auditing

4. ALPR vendor’s alerts must be securely available to users via PC, iOS, and

Android mobile device apps. ALPR vendor’s mobile apps must be able to capture

license plate images via device camera and upload them into the vendor’s ALPR

database for analysis.

5. Vendor's interface must provide for remote configuration, searching, and

receiving alert notifications from the ALPR system.

6. ALPR vendor’s solution shall not charge per number of users and be capable of

allowing an unlimited number of users to be logged into the user database

simultaneously.

7. ALPR vendor’s system must incorporate a dedicated mapping service utility that

will allow each ALPR user a geographic overlay of all ALPR hit data on a user-

defined map.

8. ALPR vendor's system must allow users to manually enter any number of license

plates they wish to be alerted of when a capture on that plate enters the

database.

9. ALPR vendor’s system shall have the ability to alert a user or group via e-mail,

text message, or other means when a captured plate from their hotlist/alert

enters the database.

10. ALPR vendor’s system shall allow users to view, add to, or remove from their

existing list of alerts ("hotlists")

11. ALPR vendor’s system shall have the ability to set expiration dates for alert

notifications. After the expiration date, the user must manually re-enter the plate

if they still wish to be notified if it reappears. The system should be able to notify

the user that a license plate they previously entered into a hotlist for alert

notification is preparing to expire.

12. ALPR vendor’s system should have the capability to notify users of duplicate

entries and alerts.

13. ALPR vendor’s software must provide capability to manually search for and enter

alerts based on a vehicle’s physical description with or without including license

plate information.

14. ALPR vendor's system must include the following database search capabilities:

1. Full or partial License Plate (with wildcard support)

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

2. Start Date and End Date, including time of day down to one minute level of

precision

3. Device Name (this is a list of all vehicles and fixed cameras that have

contributed reads to the database, chosen from a drop down or other multi-

select interface)

4. Location and proximity range. This could be a geocoded address field,

lat/long coordinates, map-drawn shape, or other functionality for allowing the

user to specify a location and search radius.

15. ALPR vendor’s system software must have the ability to determine and indicate

malfunctions, failures, or any other operational issues which may adversely affect

system performance.

16. ALPR vendor’s system software shall provide permissions granted by the Agency

Administrator to each user that will allow or disallow data access to ALPR

hits/alerts and hit/alert notifications.

17. Vendor’s ALPR cameras must capture at least two lanes of traffic simultaneously

from a single camera.

18. Vendor shall provide a clear delineation between initial or one-time costs, along

with any anticipated re-occurring costs for the project term as indicated in the

attached bid table.

19. Vendor shall include an estimated time frame for the completion of the project

parameters outlined in the vendor's bid.

SECTION 2 - AUDITING/REPORTING:

1. ALPR vendor must have granular auditing capability to identify and track any

user at any time.

2. ALPR vendor system must provide permission/security level functionality in order

to define user rights and access.

3. Administrator accounts must be able to view queried records and hotlists/alerts

for all employees and individual officers. These should include date and time, last

records, query by plate, query by requestor, IP address and browsing of records

and hotlists/alerts.

4. The correction of any plate will be included in an audit trail and the corrected

plate will be sent to the database for matching

5. ALPR vendor system must provide predesignated reports that can be generated

from the data collected.

6. ALPR vendor system should include a Dashboard utility that allows users to view

system and server productivity as measured by hotlist/alert volumes, detections

and hit volumes, and accuracy ratios. These measurements should be in the

form of bar graphs, pie charts or raw data and allow filters by agency, user, or

ALPR system.

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

7. ALPR Administrator accounts should be able to export all audit data in PDF and

Excel formats.

SECTION 3 - POLICY:

1. ALPR vendor’s system must be Criminal Justice Information Services (CJIS)

compliant.

2. All ALPR data collected by the City of Santa Monica shall be owned by City of

Santa Monica.

3. ALPR vendor’s storage database must provide a minimum of 30 days retention

policy with option to increase retention period

3.3 Vendor Requirements

A. Provide statement of years of experience.

B. Provide a list of any known/allowed integrations of proposer's ALPR system into

Real-Time Crime Center platforms or police CAD systems such as, but not

limited to, Peregrine, Flock OS, FUSUS, Command Central Aware, Geo Shield,

Axon, Citigraf, or Versaterm (CAD).

C. Provide at least three current customer references, preferably comprised of law

enforcement entities with ALPR networks similar in size to SMPD's planned

project (54 cameras).

D. Presentation/demonstration may be required upon invitation.

4 Questions and Answers

Vendor Queries Due

Questions must be submitted online in the “Q&A” tab. The City will only accept or

respond to questions submitted through the online vendor portal.

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

Please upload your letter of Transmittal as a PDF here. Make sure to include the

following items.

A. Identify the submitting organization;

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

B. Identify the name, title, telephone and fax numbers, and e-mail address of the

person authorized by the organization to contractually obligate the organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the

person authorized to negotiate the contract on behalf of the organization;

D. Identify the names, titles, telephone and fax numbers, and e-mail addresses of

persons to be contacted for clarification;

E. Be signed by the person authorized to contractually obligate the organization;

F. Acknowledge receipt of any and all amendments to this RFP.

*Response required

5.1.2 Qualifications*

Provide a brief summary of your company’s history, its capabilities, and its recent

relevant experience (last five years). Also, describe your demonstrated experience with

similar projects and qualification including professional licenses and certifications.

*Response required

5.1.3 Key Personnel*

Describe the project team composition and include resumes of key personnel. Proposed

members should be available for ninety (90) days from the proposal due date. The City

must be promptly notified of any changes in key personnel prior to award.

*Response required

5.1.4 References*

List a minimum of three (3) references for whom comparable services were provided to

in the last five (5) years. Include the name of the firm, name of the contact, telephone

number of the contact, email address of contact (if available), brief description of the

services provided and your firm’s role, and the start and completion date.

*Response required

5.1.5 Project Work Plan*

Describe your understanding of the project and approach. Include deliverables,

milestones, assumptions, and identify potential risks that could delay the project. List

any resources you expect the City to provide.

*Response required

5.1.6 Cost Proposal*

Provide a proposed total fee outlining the proposal and identify the hourly fee schedule

for all personnel to be involved in the project. The hourly rates should include fringe

benefits, indirect costs and profit. The Consultant should also indicate what percentage

of the scope of work is expected to be completed by each individual or pay classification

included in fee proposal. Additionally, if applicable, a schedule of reimbursable

expenses should be included.

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business

License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL

REQUIREMENTS” section below)

No (Continue to the next question)

2. Does this vendor physically come into the City of Santa Monica to conduct business

and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact

the Business License unit for the appropriate forms. Continue to “ADDITIONAL

REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct

business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they

will be required to have insurance (see agreement for descriptions).

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica

(City) shall become the exclusive property of the City. All proposals accepted by the City

shall become a matter of public record and shall be regarded as public, with the

exception of those elements of each proposal which are defined by the contractor as

business or trade secrets and plainly marked as "Trade Secret", "Confidential" or

"Proprietary". Each element of a proposal which a contractor desires not to be

considered a public record must be clearly marked as set forth above, and any blanket

statement (i.e. regarding entire pages, documents or other non-specific designations)

shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is

required or permitted under the California Public Records Act, or otherwise by law, the

City shall not in any way be liable or responsible for the disclosure of any such records

or part thereof.

☐ Please confirm

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the

Oaks Initiative. The Oaks Initiative requires the City to provide this notice and

information about the Initiative’s requirements. You may obtain a full copy of the

Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It

prohibits a public official from receiving, and a person or entity from conferring, specified

personal benefits or campaign advantages from a person or entity after the official

votes, or otherwise takes official action, to award a “public benefit” to that person or

entity. The prohibition applies within and outside of the geographical boundaries of

Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa

Monica shall provide the names of trustees, directors, partners, and officers, and names

of persons with more than a 10% equity, participation or revenue interest. An exception

exists for persons serving in those capacities as volunteers, without compensation, for

organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the

Internal Revenue Code. However, this exception does not apply if the organization is a

political committee or controls political committees. Examples of a “public benefit”

include public contracts to provide goods or services worth more than $25,000 or a land

use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City

compiles and maintains certain information. That information includes the name of any

person or persons who is seeking a “public benefit.” If the “public benefit” is sought by

an entity, rather than an individual person, the information includes the name of every

person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten

percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by

the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure

Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf

• OAKS_INITIATIVE_FORM_-_Exam...

*Response required

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica

(Fiscal Year 23/24 – July 1, 2023 through June 30, 2024)

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO),

establishes a Minimum Wage of $19.73 per hour for certain employees of contractors

providing services to the City where services exceed $54,200 or more and requires that

contractors also provide the same health care and other benefits to employees’ same

sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a

manager, supervisor, or confidential employee, and who is not required to possess an

occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders

are required to prepare and return the Living Wage Certification Form. If the bidder is

selected, the bidder must maintain payroll records that include, at minimum, the full

name of each employee providing services under the contract, job classification and

rate of pay. Bids that fail to include Certification Forms may be considered non-

responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract

for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all

payroll books and records and any company documents pertaining to the benefits

offered to employees to assure your compliance with the LWO during the term of the

contract.

Please direct any questions to:

City of Santa Monica Finance Department

Attention: Living Wage Compliance Section

1685 Main Street, Mail Stop 09

Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at

[email protected] or by phone 310-458-8281.

• FY23-24_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

• Certification_of_Compliance...

*Response required

5.2.6 Non-Discrimination Policy, Debarment Certification & Non-

Collusion Declaration*

Please download the below documents, complete, and upload.

City of Santa Monica

Police Department

Request for Proposals

ALPR (Automated License Plate Recognition) System Cameras_202312

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Prevailing Wage Job Acknowledgement Form*

Please download the below documents, complete, and upload.

• Prevailing_Wage_Job_Acknowl...

• Prevailing_Wage_Information...

*Response required

5.2.8 Please provide a copy of your current DIR registration*

*Response required

6 Evaluation Criteria

No.

Evaluation Criteria

Scoring Method

Weight (Points)

Presentation/Demonstration

Up to 20 points will be awarded based on

in-person or virtual

presentations/demonstrations of the

proposer's ALPR Devices, software

interface, and ALPR device features and

their effectiveness at addressing the

technical and functional specifications

listed in the Scope of Work Sections 1-3.

The reliability, responsiveness, and ease of

use for real-time and historic license plate

recognition will be considered.

Points Based

(20% of Total)

Cost

Up to 20 points will be awarded based on a

“Ratio Method.” The proposer’s cost must

include the delivery of the proposed

solutions, as well as any recurring costs (if

any) as identified in the proposal. With this

method, the proposal with the lowest cost

receives the maximum points allowed. All

other proposals receive a percentage of

the points available based on their cost

relationship to the lowest price. This is

determined by applying the following

formula: (Lowest Price / Evaluated Price) X

maximum points available = Awarded

Points

Example: The cost for the lowest proposal

is $100,000. The next lowest proposal has

a cost of $125,000. The total points

available for cost = 20 points.

($100,000 / $125,000) X 20 = 16 Points

Points Based

(20% of Total)

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References/Experience

Up to 20 points will be awarded based on

evaluation of proposer’s work for previous

clients list, preferably comprised of similarly

sized project integrations involving

government or law enforcement agencies

This evaluation will include and consider

testimonials from proposer's existing

customers.

Points Based

(20% of Total)

Functional Capabilities

Up to 40 points will be awarded based on

the design and functionality of the ALPR

devices, ALPR system, application

software, and supporting systems as

determined by the evaluation team. Points

will be assigned based on the vendor’s

response to the technical and functional

specifications located in the Scope of Work

Sections 1-3.

Points Based

(40% of Total)

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his

designee) has the sole authority to select the consulting firm and reserves the right to

reject any and all proposals. The City reserves the right to approve or reject all sub-

consultants and engineers proposed to be retained by the prime consultant. Upon

signing of the agreement, no change in proposed personnel or sub-consultants can be

made without the City’s review and written authorization.

By submitting a response to this RFP, prospective consultants waive the right to protest

after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City

reserves the right to issue written notice to all prospective consultants of any changes in

the RFP terms or proposal submission schedule, should the City determine in its sole

and absolute discretion that such changes are necessary.

The City reserves the right to request additional information from any proposing

consultant and to reject any and all proposals. All original work products, including

computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s

work or qualifications at all stages in the selection process. Additionally, any contract

entered into will be subject to termination at any stage if in the judgment of the City,

such termination is in the best interest of the City. In the event such decision is made,

City of Santa Monica

Police Department

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ALPR (Automated License Plate Recognition) System Cameras_202312

appropriate written notice would be given before any termination and the consultant

would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking

to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award

this RFP and the resultant Contract in any manner it deems to be in the best interest of

the City and make the selection based on its sole discretion. The City is the sole and

exclusive judge of quality and compliance with proposal specifications in any of the

matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a

recommendation of an award by the Evaluation Committee or any other party, does not

constitute an award of Contract. Once the City formally awards the contract, the

successful consultant will be notified to enter into an agreement. If the selected

consultant does not enter into the agreement, the City will begin negotiations with the

second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa

Monica intends to use these forms as the baseline agreements with the successful

consultant. The City will not entertain proposals to make material changes to the

contract form once the project has been awarded. If you wish to request changes to the

contracting forms, you must do so during the proposal process. In addition, the City

requires compliance with several other policies and ordinances, proposing consultants

will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement

between the City of Santa Monica and the successful consultant, will become part of the

contract documents. Additionally, the City of Santa Monica may verify the successful

consultant’s representations that appear in the proposal. Failure of the successful

consultant to perform as represented may result in elimination of the successful

consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the

award of a contract to a consultant shall be binding. The City of Santa Monica shall not

be bound, or in any way obligated, until the City has awarded the contract and all

documents have been executed. The proposing consultant may not incur any

chargeable costs prior to final contract execution.

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8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified person or firm(s). In evaluating

whether a proposer(s) is (are) the best qualified person or firm(s) pursuant to the Santa

Monica Municipal Code, City staff may utilize some or all of the following criteria:

A. The training, credentials and experience of the person or firm;

B. The demonstrated competence, ability, capacity and skill of the person or firm to

perform the contract or provide the services;

C. The capacity of the person or firm to perform the contract or provide the service

promptly, within the time specified, and without delay;

D. The sufficiency of the person’s or firm’s financial and other resources;

E. The character, integrity, reputation and judgment of the person or firm;

F. The ability of the person or firm to provide such future service as may be needed;

G. The price which the person or firm proposes to charge, including whether the

price is fair, reasonable and competitive; and

H. Any other factor which will further the intent set forth in Section 608 of the City

Charter.

The City shall have absolute discretion in determining the applicability and weight or

relative weight of some or all of the criteria listed above and is not required to select the

lowest monetary proposer.

8.2 Receiving Time / Late Proposals

It is the responsibility of proposer to see that their proposal is submitted with sufficient

time to be received by the City prior to the proposal closing time. The receiving time in

the City Office will be the governing time for acceptability of proposals.

Late proposals are not accepted.

8.3 Acceptance of Conditions Governing this RFP

Submission of a proposal constitutes acceptance of the Evaluation Factors contained in

this RFP.

8.4 Incurring Cost

Any cost incurred by the proposer in preparation, transmittal, presentation of any

proposal or material submitted in response to this RFP shall be borne solely by the

proposer.

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8.5 Prime Consultant Responsibility

Any agreement that may result from the RFP shall specify that the prime consultant is

solely responsible for fulfillment of the agreement with the City. The City will make

agreement payments only to the prime consultant.

8.6 Sub-consultants

Use of sub-consultants must be clearly explained in the proposal, and major sub-

consultants must be identified by name. Prime consultants shall be wholly responsible

for the entire performance whether or not sub-consultants are used.

8.7 Amended Proposals

A proposer may submit an amended proposal before the deadline for receipt of

proposals. Such amended proposals must be complete replacements for a previously

submitted proposal and must be clearly identified as such in the transmittal letter. City

personnel will not merge, collate, or assemble proposal materials.

8.8 Proposer’s Rights to Withdraw Proposal

Proposers will be allowed to withdraw their proposals at any time prior to the deadline

for receipt of proposals. The proposer must submit a written withdrawal request signed

by the proposer’s duly authorized representative addressed to the City Contact.

8.9 Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for ninety (90)

days after the due date for receipt of proposals or sixty (60) days after receipt of a best

and final offer, if one is requested.

8.10 Best and Final Offer

The City reserves the right to request Best and Final Offers from any or all proposers.

This will be the only opportunity to amend or modify proposals based on feedback from

the City. Information from competing proposals will not be disclosed to other proposers

prior to submission of a Best and Final Offer.

8.11 Living Wage Requirement

Any agreement issued as a result of this Request for Proposal may be subject to the

City’s Living Wage Ordinance, Santa Monica Municipal Code Chapter 4.65 (LWO), and

its implementing regulations.

City of Santa Monica

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8.12 Disclosure of Proposal Contents

All proposals are subject to the provisions of the California Public Records Act,

California Government Code section 6250 et seq., and any information submitted with a

response is a public record subject to disclosure, unless a specific exemption applies.

8.13 Notice Regarding Disclosure of Contents of Documents