Arizona Registrar of Contractors
Public Record Request - Instruction Sheet and Usage Agreement
THE FOLLOWING APPLIES TO ALL COMMERCIAL PUBLIC RECORDS REQUESTS:
1.
Fees for Commercial Records Requests
Under A.R.S. § 39-121.03(A), "When a person requests copies, printouts or photographs of public records for
a commercial purpose, the person shall provide a statement setting forth the commercial purpose for which
the copies, printouts or photographs will be used. Upon being furnished the statement the custodian of
such records may furnish reproductions, the charge for which shall include the following:
1. A portion of the cost to the public body for obtaining the original or copies of the
documents, printouts or photographs.
2. A reasonable fee for the cost of time, materials, equipment and personnel in producing
such reproduction.
3. The value of the reproduction on the commerci
al market as best determined by the public
body."
3. All requests for public records may be submitted by way of this request form via:
In person at Arizona Registrar of Contractors, 1700 W. Washington St. Ste. 105, Phoenix, AZ.
Mail to the Arizona Registrar of Contractors, P.O. Box 18244, Phoenix, AZ 85005-8244
Email: legalnewmail@roc.az.gov
Fax: 602-364-0416
4. Pre-payment is required.
Upon receipt of your written request for public records, the Registrar will conduct a search of department
records and mail you an invoice providing a page count and total amount due for the records requested.
Please send your payment to the P.O. Box noted in your letter/invoice. Upon receipt of payment, the
records will be retrieved, prepared and processed. See A.R.S. § 39-121.01(D)(1). You may choose to have the
records mailed to you or you may request to pick up the records in person.
5. Requests are processed in the order they are received.
Some records may take longer than others to process. Processing time is contingent upon the nature of
the request, content of the records, location of the records, and status of the files (e.g., archived).
6. Viewing
In accordance with A.R.S. § 39-121, public records may be viewed. In order to review records an
appointment must be made by contacting the custodian of records. Processing time may vary.
7. Right to deny public inspection
The Registrar reserves its right to deny inspection of certain records when:
1. The record is made confidential by statute or otherwise;
2. The record involves the privacy interest of persons; or
3. Disclosure could be detrimental to the best interests of the State.
8. Disclaimer of Liability
The Requester expressly agrees that its use of the data provided in the public record is at the Requester's
sole risk. The Registrar assumes no liability for:
1. Any errors, omissions, or inaccuracies in the information provided regardless of how caused; or
2. Any decision or action taken or not taken by the Requester in reliance upon any information or
data produced in response to this request.
2.
Commercial Purpose: defined
"Commercial Purpose" means "the use of a public record for the purpose of sale or resale or for the purpose
of producing a document containing all or part of the copy, printout or photograph for sale or the
obtaining of names and addresses from public records for the purpose of solicitation or the sale of names
and addresses to another for the purpose of solicitation or for any purpose in which the purchaser can
reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record.
Commercial purpose does not mean the use of a public record as evidence or as research for evidence in an
action in any judicial or quasi-judicial body." A.R.S. § 39-121.03(D)
Arizona Registrar of Contractors
Commercial Request Form
MAIL TO: P.O. Box 18244
Phoenix, AZ 85005-8244
Attention: ROC LEGAL DEPARTMENT
1700 W. Washington St. Ste. 105,
Phoenix, AZ 85007-2812
Tel: (602) 542-1525 or
Toll Free: 1-877-MY AZROC (1-877-
692-9762) Email: legalnewmail@roc.az.gov
Fax: (602) 364-0416
Visit us online at: www.roc.az.gov
Use this form to request a public record from our office pursuant to A.R.S. § 39-121. Please be specific concerning the documentation you are seeking. If possible,
identify the contractor license number and/or complaint number. * Please review the information on the last page of this form prior to submitting your request.
REQUESTER INFORMATION
Name: Date of request:
Company Name (if applicable):
Address:
Telephone Number: Fax Number: E-mail:
DOCUMENT INFORMATION
I declare that I have read and understand the Instruction Sheet and Usage Agreement and that the information contained in this request form is true and correct. I
understand the Registrar does not guarantee the accuracy or completeness of these records and declare the Registrar, its officers and employees free from any damage,
lawsuits, or causes of action that may result from my reliance on and use of the above-described information.
Signature Date
Date Stamp Here
DO NOT WRITE IN THIS SPACE
FOR OFFICE USE ONLY
Request is made for the following public records (indicate document name, dates, contractor name, and license number where applicable):
