Updated 01.22.2021 ISD Service Desk 714.509.4457 1 of 7
Microsoft Resources
OneNote
Get Started in OneNote
OneNote Basics
Type or write notes
When you are ready to take notes, do any of the following:
▪ To type notes on a page in OneNote, click wherever you want them to appear, and then start typing
▪ Whenever you want to begin a note elsewhere on the page, just click and start typing there.
▪ To add a page title, click the page header area at the top of the page and type the title. Titles also show up in the
page tabs near the right of the page.
▪ If your computer supports handwriting, on the
Draw
tab, select a pen, and then draw or write directly on your
screen.
Updated 01.22.2021 ISD Service Desk 714.509.4457 2 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Add links
Whenever you type text that OneNote recognizes as a link, OneNote automatically formats it as one. For example, if you
type www.microsoft.com into your notes, OneNote turns that into a link. Clicking it will open the Microsoft website in your
browser.
You can also manually insert links into your notes (including links to text, pictures, and to other pages and sections of your
notebooks), by doing the following:
1. Select the text or picture where you would like to insert a link.
2. Choose
Insert
>
Link
.
3. In the
Link

Address
field and then click
OK
.
Add files to your notes
OneNote can keep all of your information about any subject or project together in one place including copies of related
files and documents.
1. In your notes, go to the page where you want to insert a file or document.
2. Choose
Insert
>
File Attachment
.
3. In the
Choose a file or a set of files to insert
dialog box, select one or more files, and then choose
Insert
.
Inserted files show up as icons on your notes page. Double-click any icon to open its file.
the copies if the original files change.
Updated 01.22.2021 ISD Service Desk 714.509.4457 3 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Insert pictures
You can insert screen clippings, photos, scanned images, cell phone photos, and any other kind of images into your
notes.
1. On any page, put the cursor where you want to insert the picture.
2. Choose
Insert
and then choose one of the following:
▪
Screen Clipping
captures a selection of your computer screen and insert it as a picture into your
notes.
▪
Pictures
rive, such
an external USB drive.
▪
Online Pictures
finds and insert pictures from a Bing Image Search, your OneDrive account, or
elsewhere on the Web.
▪
Scanned Image
scans a picture into OneNote if you have a scanner attached to your computer
Insert a table
Tables are a great way to organize information in your notes pages. Start by choosing a simple grid.
1. Choose
Insert
>
Table
.
2. Move the mouse pointer over the grid to select the table size you want, and then click to insert the table.
To quickly modify a table or any of its parts, right-click any table cell, choose
Table
, and then use the commands on the
menu that appears.
Tip:
If a table gets to be too complex, you can convert it into a real spreadsheet right in OneNote. Right-click the table and
then choose
Convert to Excel Spreadsheet
.
Updated 01.22.2021 ISD Service Desk 714.509.4457 4 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Add more pages
For more room in your notebook, add as many pages as you want.
1. In the section of your notebook that you want to add pages to, near the right side of the page, choose
Add Page
.
2. When you are ready to use one of the new pages, type a page title into its page header area, and then press
Enter.
Tip:
To change the order of your pages, drag any page tab to a new position.
Add more sections
Sections in OneNote are like the tabs in a typical five-subject paper notebook. With OneNote, you can have as many
sections as you want.
1. Right-click any section tab at the top of the current page, and choose
New Section
.
2. Type a title for the new section, and then press Enter.
New sections always contain one blank new page. You can start taking notes on this page or delete it and start with a
page from your favorite template.
Save your notes

apps.
As you work in your notebooks, OneNote automatically saves everything for youno matter how small or large the

computer files.
Updated 01.22.2021 ISD Service Desk 714.509.4457 5 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Create a new notebook
When you first install and run OneNote, a notebook is created for you. You can create new notebooks any timeand you
can have as many notebooks as you want.
1. Click
File
>
New
to display the
New Notebook
options.
2. Choose where you want the new notebook to be created (for example,
OneDrive
or
Computer
).
Notes:
▪ To create a notebook in SharePoint, see Create and share a notebook on a SharePoint site.
▪ It's best to create your notebook on OneDrive or another shared location. When a notebook is in the
cloud, it's still private (unless you choose to share it with others). The biggest benefit of storing your
notebook in the cloud means you'll be able to get to it from your computer, smart phone, or any web-
connected deviceand it will always be up to date. If you've already created a notebook on your
computer, you can move it to OneDrive.
3. Follow the prompts for the location you chose.
4. When the new notebook has been created, it will show up in your list of notebooks.
Each new notebook contains one section which contains one blank page. You can create additional sections and add new
pages in your notebook any time.
Note:
Notebooks that you currently have open appear in the Notebooks list, which you can view by clicking the arrow
next to the name of your current notebook.
Updated 01.22.2021 ISD Service Desk 714.509.4457 6 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Open a notebook
notebook. Whenever you open OneNote, your notebook will
automatically open. You can use one notebook for all your notes, or you can create more notebooks. If you have several
notebooks, you can switch between them.
Switch between notebooks
1. Click
File
>
Open
.
2. From the available options, do one of the following:
▪ If the notebook you want is stored on OneDrive, you'll find it under
Open from OneDrive
. Simply click the
notebook to open it.
▪ If the notebook you want has previously been opened, click its name in the
Recent Notebooks
list.
▪ 
one of the available locations under
Open from other locations
.
Multiple notebooks are a handy way to help you keep sets of notes separate. For example, if you work during the day but
 


information such as team status reports, project plans, or client contracts, you could create a separate notebook for each
calendar year. That way, a single notebook never becomes unwieldy.
After you open a notebook, its name is placed in the Notebooks list, which you can view by clicking the down-arrow next
to the current notebook title (just left of the section tabs at the top of your notes). Click a notebook name in the Notebook
List to switch between notebooks.
Note:
OneNote automatically saves your work in all of your notebooks. You can switch between multiple
notebooks without having to worry about saving your changes.
Updated 01.22.2021 ISD Service Desk 714.509.4457 7 of 7
Microsoft Resources
OneNote
Get Started in OneNote
Save notes and notebooks
OneNote automatically and continually remembers and saves everything you do including typing, editing, formatting,
organizing, searching, and sharing your notes. You can even safely exit OneNote at any time without first closing your
notebooks or manually saving any of your work. OneNote saves and retrieves everything automatically.
Print a page of your notes
The beauty of OneNote is that you never need to print anything because all your notes are easily searchable and

1. From the page you want to print, choose
File
>
Print
>
Print
.
2. Set the options for your printer and choose
Print
.
Tip:

File
>
Print
>
Print Preview
.
OneNote is meant to be a digital notebook, so there's no quick way to print all your notes at the same time. You can print

to
File
>
Export
, and export the page as a Word document so you can design the layout in Word. You may notice that
you can set some preferences in the
Print
and
Print Preview

layout from there.
For more information, please refer to the Microsoft training resource page HERE