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PFIZER, INC.
Commercial Invoice/Packing List
Instructions/Checklist
Documentation Requirements for Importation into the US
PRIOR to shipment of Goods into the US; Email a copy of the commercial invoice with intended Mode of Transportation
to purchaser and Pfizer’s Import Dept at KalamazooSiteImports@pfizer.com for pre-shipment review and approval.
Pfizer’s Kalamazoo Site Import Dept will provide further instruction for the specific mode of transport.
Upon invoice approval, proceed with shipment and email a complete set of shipping documents (Invoice, AWB or Ocean
Bill of Lading, Packing List, CoA, Dangerous Goods Declaration (DGD)) to Purchaser and
KalamazooSiteI[email protected]m
The following information must be added to the Commercial Invoice
Invoice
Document must state “Invoice” or “Commercial Invoice”. “Proforma”
invoices not allowed.
Invoicing Party, Signature, Date
Must be on company letterhead, signed and dated
Purchase Order
Invoice must state Pharmacia & Upjohn’s purchase order no.
Sold to Party
Must read: Pharmacia & Upjohn Co. (add address on PO)
Ship to Party
Must read: Pharmacia & Upjohn Co. (add address on PO)
Shipper’s Name and Address
Must be listed if Shipper is different from invoicing party
Manufacturer’s Name and Address
Must be listed if Manufacturer is different from Supplier
Country of Origin
Invoice must state country of origin
Terms of Delivery (Incoterms)
Must be on invoice and must match Purchase Order
Pfizer’s Item #
Pfizer’s item number must be listed as noted on Purchase Order
Proper Product Description
A clear product description is required. Codes and abbreviations should not
be used without further description.
Currency
Invoice must state currency
Value Match PO
Invoice price must match Purchase Order price
Import compliance information as
noted on Purchase Order (HTS, FDA
Product Code, Importer of Record,
etc.).
All information listed under “Import Compliance Information” on Purchase
Order must be added to invoice. Check for additional requirements noted
on Purchase Order.
Net Weight
If not on invoice, a packing list must be supplied.
Gross Weight
If not on invoice, a packing list must be supplied.
USDA Statement:
If statement doesn’t apply contact
KalamazooSiteI[email protected]
as an import permit may be
required.
See example USDA Statement declaration instruction on page 6 of this
document.
Temperature Control Statements
Temperature requirements (if applicable) must appear on invoice.
Dangerous Goods Declaration
Document
Must accompany shipment if applicable
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IMPORTANT: PLEASE REFER TO THE FOLLOWING INSTRUCTIONS (BASED ON MODE OF
TRANSPORTATION) FOR FURTHER AWB/ BILL OF LADING REQUIREMENTS.
PFIZER, INC.
Ocean Bill of Lading
Instructions/Checklist
Documentation Requirements for Importation into the US
Once approved, proceed with shipment and email a complete set of shipping documents (Invoice, Ocean Bill of Lading,
Packing List, CoA, and Dangerous Goods Declaration (DGD)) to Purchaser and KalamazooSiteImports@Pfizer.com
SUPPLIER IS RESPONSIBLE FOR ENSURING FREIGHT FORWARDER IS AWARE OF THE BELOW REQUIREMENTS
Expedite Freight release
Shipper Contact information
Forwarder Contact Information
Consignee Information
Delivery Site Information
Notify Party
Dangerous Goods Shipments (if
applicable)
Copies of documents:
Complete set (Ocean Bill of Lading,
Invoice, Packing list, CoA’s, DGD,
USDA Letter)
Original documents:
Complete set (Ocean Bill of
Lading, Invoice, Packing List,
DGD,USDA Letter)
ISF 10+2 requirements:
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PFIZER, INC.
Airway Bill
Instructions/Checklist
Documentation Requirements for Importation into the US
Once approved, proceed with shipment and email a complete set of shipping documents (Invoice, AWB, Packing List,
CoA, and Dangerous Goods Declaration (DGD)) to Purchaser and KalamazooSiteI[email protected]m
SUPPLIER IS RESPONSIBLE FOR ENSURING FREIGHT FORWARDER IS AWARE OF THE BELOW REQUIREMENTS
Courier Shipments
Courier Shipments must have the Broker Select option checked on
HAWB
Shipper Contact Information
Must include the full name, address, contact name, and phone
number of shipper
Forwarder Contact Information
Must include full name of the Forwarder, address, contact name and
phone number
Consignee Information
Must include the full name and address of Consignee
Delivery Site Information
Must include the full address and contact name of the Pharmacia &
Upjohn delivery site (if different from Consignee)
Notify Party
Must include the full name and address of Broker (noted on contact
page)
Dangerous Goods Shipments (if
applicable)
Must include clearly marked Hazard Class, UN Number, and
packaging group
Copies of documents:
Complete set: (AWB, Invoice,
Packing list, CoA’s, DGD, USDA
Letter)
Email complete set of shipping documents to Purchaser and Pfizer’s
Import Dept: KalamazooSiteImp[email protected]
Mail one set of documents to Pfizer billing for payment
One complete set of documents must be turned over to the
receiving site upon delivery (attached to delivery bill)
Original Documents:
Complete set: (AWB, Invoice,
Packing List, DGD, USDA Letter)
One complete set of the original documents to accompany the
shipment
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PFIZER, INC.
Truck Shipments
Instructions/Checklist
Documentation Requirements for Importation into the US
Upon approval, proceed with shipment and email a complete set of shipping documents (Invoice, AWB or Ocean Bill of
Lading, Packing List Dangerous Goods Declaration (DGD)) to Purchaser and Kalam[email protected]om
SUPPLIER IS RESPONSIBLE FOR ENSURING FREIGHT FORWARDER IS AWARE OF THE BELOW REQUIREMENTS
Shipper Contact Information
Must include the full name, address, contact name, and phone
number of shipper
Forwarder Contact Information
Must include full name of the Forwarder, address, contact name and
phone number
Consignee Information
Must include the full name and address of Consignee
Delivery Site Information
Must include the full address and contact name of the Pharmacia
delivery site (if different from Consignee)
Notify Party
Must include the full name and address of Broker (noted contact
page)
Copies of documents:
Complete set: (Bill of Lading,
Invoice, Packing list, CoA’s, DGD,
USDA Letter)
Email complete set of shipping documents to Purchaser and Pfizer’s
Import Dept: KalamazooSiteImp[email protected]
Mail one set of documents to Pfizer billing for payment
One complete set of documents must be turned over to the
receiving site upon delivery (attached to delivery bill)
Original Documents:
Complete set: (Bill of Lading,
Invoice, Packing List, DGD, USDA
Letter)
One complete set of the original documents to accompany the
shipment
Dangerous Goods Shipments (if
applicable)
Must include clearly marked Hazard Class, UN Number, and
packaging group
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Broker and ISF Filer Contact information
EXPEDITORS INTERNATIONAL
Expeditor International
Memphis is Pfizer’s Customs
Broker and ISF Filer for freight
forwarders other than DHL and
Panalpina.
Special Notes:
Incoterms Ex-Works, FCA, FAS and FOB require DHL or Panalpina as
the Freight Forwarder.
Both DHL and Panalpina are responsible for processing the ISF Filing
for shipments they handle.
Broker Contact information:
Air, Ocean & Truck
Shipments Crossing US
Border from Canada:
Notify Party on Bill of Lading:
Expeditors Memphis Branch
6005 Freeport Avenue, Suit102
Memphis, TN 38141
Main Contact: Pfizer Team
PH: 901-362-9771
Email: Pfizer-M[email protected]m
ISF Filing:
Expeditors Import Security Filer (ISF) email address:
Pfizer-Mem@Expeditors.com
cc: KalamazooSiteI[email protected]om
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USDA Statement Instruction
1. For goods that DO NOT contain animal derived products:
a. chemically synthesized materials (API, Intermediates for further processing, including samples )
b. human and veterinary pharmaceuticals (Finished Drugs for sale, including samples not intended for
sale)
c. vaccines for human use (including samples not intended for sale)
Provide a written statement supplied on foreign producer/shipper letterhead which:
a. Identifies the material (name).
b. Confirms the material is chemically synthesized.
c. Confirms the material does not contain any animal or cell culture derived products.
d. Confirms the material was not derived from any animal or cell culture derived products.
See Example 1 below.
2. For goods that DO contain animal derived products:
a. human and veterinary pharmaceuticals (Finished Drugs for sale, including samples not intended for
sale):
Provide a written statement supplied on foreign producer/shipper letterhead which:
i. Confirms that the product being imported is approved by the FDA; and
ii. Includes a copy of the FDA-approved commercial drug product label.
See Example 2 below.
b. vaccines for human use (including samples not intended for sale):
Provide a written statement supplied on foreign producer/shipper letterhead which:
i. Confirms that the product being imported is approved by the FDA; and
ii. Confirms the human vaccine is in final dosage form and packaging and intended for human use
only.
iii. Confirms that the product does not contain live livestock and poultry viral agents; and
iv. Includes a copy of the FDA-approved commercial vaccine label.
See Example 3 below.
4. If the pharmaceutical or vaccine to be imported cannot meet these criteria, then a USDA import permit may be
required.
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EXAMPLE 1: FOR CHEMICALLY SYNTHESIZED MATERIALS
Use Company Letterhead
USDA STATEMENT
January 24, 2019
To Whom it May Concern:
RE: [insert invoice # or MAWB]
We confirm that the following statements apply to the product listed in this shipment:
[insert product description]
Following USDA Guideline 1105:
THIS MATERIAL IS CHEMICALLY SYNTHESIZED.
THIS MATERIAL DOES NOT CONTAIN ANY ANIMAL OR CELL CULTURE DERIVED PRODUCTS.
THIS MATERIAL WAS NOT DERIVED FROM ANY ANIMAL OR CELL CULTURE DERIVED PRODUCTS.
Sincerely,
ADD NAME AND SIGNATURE
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EXAMPLE 2: FOR HUMAN AND VETERINARY PHARMACEUTICALS
Use Company Letterhead
USDA STATEMENT
January 24, 2019
To Whom it May Concern:
RE: [insert invoice # or MAWB]
We confirm that the following statements apply to the product listed in this shipment:
[insert product description]
Following USDA Guideline 1100:
THIS MATERIAL IS UNITED STATES FDA APPROVED.
A COPY OF THE FDA APPROVED COMMERCIAL DRUG PRODUCT LABEL IS INCLUDED.
Sincerely,
ADD NAME AND SIGNATURE
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EXAMPLE 3: FOR HUMAN VACCINES
Use Company Letterhead
USDA STATEMENT
January 24, 2019
To Whom it May Concern:
RE: [insert invoice # or MAWB]
We confirm that the following statements apply to the product listed in this shipment:
[insert product description]
Following USDA Guideline 1100:
THIS MATERIAL IS UNITED STATES FDA APPROVED.
THIS HUMAN VACCINE IS IN FINAL DOSAGE FORM AND PACKAGING.
THIS HUMAN VACCINE IS INTENDED FOR HUMAN USE ONLY.
A COPY OF THE FDA APPROVED COMMERCIAL DRUG PRODUCT LABEL IS INCLUDED.
Sincerely,
ADD NAME AND SIGNATURE