Using Quickoffice

Nokia E90 Communicator Using Quickoffice

Nokia E90 Communicator

Using Quickoffice

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Nokia E90 Communicator Using Quickoffice

Contents

Introduction............................................... 4

Supported file formats .........................................................4

Updating Quickoffice software..........................................4

Using Quickmanager™.................................................. 5

Upgrade to editing version..........................................5

Opening Office files.................................. 6

Launching Quickoffice .........................................................6

Creating new files ................................................................. 6

Saving files ..............................................................................7

Word processing........................................ 8

Text wrap .................................................................................8

Fonts..........................................................................................8

Images.......................................................................................8

Tables ........................................................................................8

Other content .........................................................................9

Spreadsheets............................................ 10

Viewing options ...................................................................10

Formatting your spreadsheet...........................................10

Multiple worksheets ...........................................................11

Other content .......................................................................12

Presentations.......................................... 13

Viewing presentations ..................................................... 13

Slide view ............................................................................ 13

Outline view........................................................................ 14

Notes view........................................................................... 14

Appendix A: Supported functions ........ 15

Appendix B: Some common features

currently not supported ........................ 16

Quickword ........................................................................... 16

Quicksheet........................................................................... 16

Quickpoint........................................................................... 16

Introduction

Select > Office > Quickoffice.

The purpose of this document is to guide you in using the

Quickoffice application on your Nokia phone.

Quickoffice allows you to view and edit Microsoft Word,

Excel, PowerPoint and text files on your phone. It is

assumed that you already know how to use Microsoft

Word, Excel, and PowerPoint applications on your PC

computer and how to transfer files from your device to a

PC computer and vice versa.

Nokia E90 Communicator is delivered with Quickoffice

version 3.8. To view version information, select Options >

About Quickoffice.

For more information or help, visit

support.quickoffice.com

Supported file formats

Quickoffice opens and saves Microsoft Word, Excel and

PowerPoint files in their native format. Quickoffice

supports the following file formats:

• .doc – Microsoft Word ‘97, 2000, XP and 2003

• .xls – Microsoft Excel ‘97, 2000, XP and 2003

• .ppt – Microsoft PowerPoint 2000, XP and 2003

• .txt – plain text format

The .rtf format is not supported.

Note: All file format are not supported. Apple

Macintosh is not supported.

Files saved as ‘compatible’ with Microsoft Office by other

programs on the desktop such as OpenOffice are often not

fully compatible and may not open or save correctly in

Quickoffice. Quickoffice only fully supports files created by

official Microsoft applications or Quickoffice.

Microsoft Office 2007 file formats are radically different

from the formats used in previous versions of Microsoft

Office. Because of this, Microsoft Office 2007 file formats

are not supported in this version of Quickoffice. It is

suggested that you save the documents in Microsoft Office

2003 file format and then open them in Quickoffice.

Quickoffice will save documents in the file format version

of the original document – for example, if you edit a

Microsoft Word ’97 document in Quickoffice, it will be

saved in Microsoft Word ’97 format.

Updating Quickoffice software

You can update your Quickoffice software directly from

your phone using Quickmanager or by visiting

www.quickoffice.com.

Introduction

Using Quickmanager

Quickmanager is included in the Quickoffice application.

With it you can access and purchase software updates and

other software.

Upgrade to editing version

Some phones do not have the Quickoffice editing

functionality enabled by default. You can verify this by

checking the Quickoffice menus. If you can create a new

file and edit an existing file, your software has editing

functionality enabled. If not, you can update the software

to a version that enables editing.

To update to an editing enabled version:

1 Open Quickoffice and scroll to the Quickmanager tab.

2 Select Updates and upgrades and press the scroll key.

3 When you use Quickmanager for the first time, the list

of update options will be refreshed. Select an update

option and press the scroll key to install.

4 Follow the instructions on the screen and select a

payment method. In most cases you can pay by SMS

or credit card. All data transfer is encrypted by a

standard encrypted HTTPS connection.

Opening Microsoft Office files

Quickoffice consists of the following applications:

• Quickword – Edits Microsoft Word documents and

text files.

• Quicksheet – Edits Microsoft Excel spreadsheets.

• Quickpoint – Edit Microsoft PowerPoint presentations.

When a file type supported by Quickoffice is opened from

any application such as the Inbox or web browser, the file

will be opened in the appropriate Quickoffice application;

Microsoft Word or text documents in Quickword,

Microsoft Excel workbooks in Quicksheet, and Microsoft

PowerPoint presentations in Quickpoint.

Launching Quickoffice

Select > Office > Quickoffice.

The first three application tabs in Quickoffice list

Microsoft Word, Excel and PowerPoint files. Files saved on

your device in C:\Data\Documents\ and on the memory

card in E:\Documents\ folder and subfolders will be listed.

To open a file, select the file and press the scroll key.

If you do not see your Microsoft Office file listed in

Quickoffice, make sure the file name has a supported

extension such as .doc for Microsoft Word documents,

and that the file is located in one of the above specified

locations.

Creating new files

Quickoffice allows you to create new Microsoft Word or

Excel files on your mobile phone.

1 Select Options > New.

2 Specify a location, a file type, and a name for the new

file. When you are done, select Save.

Opening Microsoft Office files

If the option New is not available, creating office files

is not enabled on your phone. You can purchase the

editing capability using Quickmanager.

If the option to create Microsoft PowerPoint files is not

available, you can enable that feature by upgrading to

Quickoffice version 4 or later.

Saving files

To save edited changes, press Back. This will close the

document and save any changes.

To save to a different file, select Options > Save as. This

allows you to specify a location for the file. Save as also

allows you to save a Microsoft Word document in .txt

(plain text) format. Saving as a text file will cause all

formatting, pictures and objects in your file to be lost.

To exit without saving, select Options > Exit without saving.

Word processing

Quickword supports .doc and .txt file formats. It is

optimized for your Nokia E90 Communicator, and in many

ways using it is different from viewing Microsoft Word

documents on your PC computer.

Text wrap

Quickword automatically wraps the text to fit your phone

screen at the selected zoom level. This allows you to read

a document without the need to scroll left or right.

Fonts

While your document may use several fonts, Quickword

uses the system fonts available on your Nokia E90

Communicator. Since the system fonts are different from

the commonly used fonts on your PC computer, your

documents may appear somewhat different. However,

when you edit and save a document in Quickword, the

original font information is retained. When you open your

document on a PC, it appears the same way as before.

Any new text added in Quickword will automatically use

the same font that precedes the new added text in the

paragraph.

Images

The version of Quickword supplied with Nokia E90

Communicator does not support the display of images

embedded in Microsoft Word documents. However, when

the document is edited and saved by Quickword, any

images in the document will be retained; they will be

visible when the document is transferred back to a PC.

Tables

For display purposes, tables are resized to fit your screen at

the selected zoom level. The tables may look different from

the original format. However, when the document is saved,

the original table formatting is retained.

Word processing

Other content

Your original Microsoft Word document may contain

macros, embedded files, comments, track changes and

other more advanced features. This content cannot be

viewed with the current version of Quickword.

Spreadsheets

Quicksheet supports the .xls file format. It is optimized for

your Nokia E90 Communicator, and in many ways using it

is different from viewing spreadsheets on your PC

computer.

Viewing options

Quicksheet provides several features to help you

overcome the limitation of the screen size.

• Zoom – Select Options > Zoom > Out to view more cells

and Options > Zoom > In to view more of the details.

• Freeze panes – Select Options > Freeze panes to freeze

the cells above and to the left of the highlighted cell.

• Pan – Select Options > Pan to display an overview of

the spreadsheet. In the overview empty cells are

represented by white rectangles, and non-empty cells

by light-grey rectangles. Your current viewpoint is

identified by a grey background block that you can

move with the scroll key. Select OK to view the

selected region in normal mode.

• Resize – Select Options > Resize > Column and use the

left and right scroll keys to decrease or increase the

width. Select Options > Resize > Rows and use the up

and down scroll keys to decrease or increase the

height.

Formatting your spreadsheet

To format a spreadsheet:

1 Select the cell, row, column or range you want to

format.

• To select a cell – Use the scroll keys and navigate to

the desired cell.

• To select a column – Select Options > Edit range >

Column, then use left and right scroll keys to select

the desired column.

• To select a row – Select Options > Edit range > Row,

then use up and down scroll keys to select the

desired row.

• To select a range – Select Options > Edit range >

Block, then use the scroll keys, while holding the

Shift key to select the desired range.

2 Select the type of formatting.

• To specify number format – Select Options >

Formatting. This allows you to specify the type of

number format such as number, currency or date,

number of decimals (if applicable) and whether to

use a comma separator.

• To specify alignment – Select

Options > Alignment.

This allows you to specify how to align the

contents of the cell with respect to the cell

border.

Spreadsheets

• To specify font – Select Options > Style. This allows

you to specify bold, italics, underline, font and

text wrap.

• To specify colour – Select

Options > Colour.

This allows you to specify the cell and text colour.

To edit a cell:

1 Select the cell you want to edit.

2 Select Options > Edit cell . This positions the cursor in

the formula field. Use the left and right scroll keys to

move within the cell.

3 Enter cell content.

• To insert an operator – Select Options > Operators.

This allows you to insert an operator where the

cursor is positioned.

• To insert a function – Select

Options > Functions.

Functions are grouped by category. First select a

category, and then select a function. A list of the

supported functions in listed in

“Appendix A:

Supported functions” on page 15

• To insert a reference – Select

Options > Select

range

. This allows you to insert a reference to

another cell or range of cells.

Multiple worksheets

A spreadsheet can contain several worksheets. Quicksheet

displays one worksheet at a time. In normal mode the

name of the current worksheet is displayed on the status

pane. To switch to another worksheet, select Options >

Worksheet, and use the left and right scroll keys to select

the desired worksheet.

In worksheet selection mode:

• To rename a worksheet, select Options > Rename

• To delete a worksheet, select Options > Delete

• To insert a new worksheet, select Options > New sheet

Worksheets that contain only charts are not listed in

worksheet selection mode and hence cannot be deleted or

renamed.

Spreadsheets

Other content

Quicksheet does not display some advanced spreadsheet

features such as pivot tables, charts or macros.

Presentations

Quickpoint supports the .ppt file format. It is optimized for

your Nokia E90 Communicator, and in many ways using it

is different from viewing presentations on your PC

computer.

Viewing presentations

Quickpoint allows you to view presentations in either Slide

or Outline mode. The Slide mode displays the presentation

with graphics, while the Outline mode displays the

presentation’s outline. In addition, Quickpoint provides a

Notes view that displays the speaker notes for each slide.

To switch between the views, use the left and right scroll

keys.

Slide view

By default, Quickpoint opens a presentation in Slide view,

and the slide is fit to the screen. To view the presentation

in full screen mode, select Options > Full screen. The slide is

displayed without the signal strength, title, or battery level

indicators, or the identification of the soft keys. This view

provides the maximum viewing area and allows you to

control the zoom level. The full screen mode uses the

maximum zoom level. To change the zoom level, select

Options > Zoom > In or Options > Zoom > Out.

You can also zoom in and out in the full screen mode by

pressing 1 (zoom out) and 2 (zoom in).

To return to the normal view, press the scroll key.

The slide view displays images, tables, shapes with

borders, colour, text within objects with formatting and

much more. However, there are important differences to

note:

• Fonts – While your presentation may use many fonts,

Quickpoint uses the system fonts on your Nokia E90

Communicator. Since the system fonts are different

from the commonly used fonts on your PC computer,

your presentations may appear somewhat different.

However, if you edit and save a presentation in the

Slide view, the original font information is retained.

When you open your presentation on a PC, it appears

the same way as before.

• Animations and transitions – Quickpoint does not

render animations and slide transitions.

• Hidden slides – In Microsoft PowerPoint you can mark

certain slides hidden. Quickpoint displays hidden

slides.

• Master slides – This version of Quickpoint does not

view master slides.

• Editing of graphics – This version of Quickpoint does

not support editing of graphics.

Presentations

Outline view

The Outline view displays the title and body from each

slide in a hierarchical view. To expand or collapse the each

entry, select Options > Outline >Expand or Options >

Outline >Collapse.

In the outline view press 1 to expand and 2 to collapse the

entry.

The outline view displays any formatting such as font size,

bold, italics, underline, and colour applied to the title or

body.

Note that the outline view does not display text within

graphics. To view the text within graphics, use the Slide

view.

To edit the outline text or formatting, select Options >Edit.

This displays the text of the current entry.

Any changes made to the outline text are also applied to

the slide view.

Notes view

The notes view displays the speaker notes if each slide.

To edit the speaker notes, select Options > Edit note.

Appendix A: Supported functions

ABS ACOS

ACOSH AND

ASIN ASINH

ATAN ATAN2

ATANH AVEDEV

AVERAGE CHAR

CODE CONCATENATE

COS COSH

COUNT COUNTA

DATE DATEVALUE

DAY DAYS360

DEGREES EFFECT

EXP FACT

FV HLOOKUP

HOUR IF

INT IPMT

IRR ISBLANK

ISERROR ISLOGICAL

ISNUMBER ISTEXT

KURT LARGE

LEFT LEN

LN LOG

LOG10 LOWER

MAX MID

MIN MINUTE

MOD MONTH

NOMINAL NOT

NOW NPER

NPV OR

PI PMT

POWER PPMT

PRODUCT PV

RADIANS RAND

RATE RIGHT

ROUND ROUNDDOWN

ROUNDUP SECOND

SIN SINH

SKEW SMALL

SQRT STDEV

SUM TAN

TANH TIME

TIMEVALUE TODAY

TRUNC UPPER

VAR VLOOKUP

WEEKDAY YEAR

Appendix B: Some common features currently not supported

Appendix B: Some common features currently not

supported

Quickword

The following features are not viewable in Quickword 3.8

but should be preserved in documents sent back to

Microsoft Word on a PC.

• Comments

• Footnotes, Endnotes

• Bookmarks

• References

• Embedded files

•Images

•Macros & Forms

• Header and footer

• Multi-column layout

Quicksheet

The following features are not viewable in Quicksheet 3.8

but should be preserved in documents sent back to

Microsoft Excel on a PC.

• Comments

• Ability to sort or filter data

•Charts

•Macros

• Pivot tables

•Grouping

• Header and Footer

• Embedded Objects including images

Quickpoint

The following features are not viewable in Quickpoint 3.8

but should be preserved in documents sent back to

Microsoft PowerPoint on a PC.

• Comments

• Transitions

• Embedded movie or sound clip

• Slide Master

•Animation