EndNote Web (EndNote Online)

Guide to EndNote Web, University of Skövde Library. 2024-04-25

Registration and login

If you have an account in Web of Science you can also use it in EndNote Web. If

you do not have an account, you can access Web of Science from the library's

database list and create an account for the services in Web of Science under

https://www.myendnoteweb.com

Create a personal database of references (EndNote library)

Under the tab Collect, the option New Reference gives you the opportunity to

enter references manually. In the dropdown menu next to Reference Type,

there are several different publication types to select from, e.g. Book, Book

Section (book chapter/anthology) and Journal Article.

Authors are entered according to the format “last name, first name” with line

breaks between authors. The position of the comma in the author field

determines how the author is represented (this is good to keep in mind if an

institution is the author). For example, ”United Nations,” will be formatted as

entered (but without the comma), while ”United Nations” will be formatted as

”Nations, U.”.

It is also possible to conduct some searches for references online directly under

Collect. Many databases also offer the possibility to download references to

EndNote Web. The references can be saved in formats suitable for EndNote,

Guide to EndNote Web, University of Skövde Library. 2024-04-25

where they can be imported under Import References. Web of Science and

Scopus are two databases with export options for EndNote (the RIS format).

Here is an example of how references can be imported from Scopus:

Search references in Scopus and select the reference/s/ you want to export.

Select Export>RIS Format and save the file where you can find it:

Import the file with the references in EndNote Web under Collect>Import

References with Import Option RefMan RIS:

Create a backup copy of your references

Under Format>Export References, it is possible to save a copy of the EndNote

library where your references are stored. It is useful to have a copy in e.g. RIS

format and/or XML to ensure that other reference management software can

handle it:

Guide to EndNote Web, University of Skövde Library. 2024-04-25

Insert and edit citations alternative 1: Cite While You Write for Word

Cite While You Write for Microsoft Word can be downloaded under Format in

EndNote Web:

When Cite While You Write has been installed, there will be an extra tab for

managing references from EndNote:

Bibliographic style can be selected from the dropdown menu next to Style on

the EndNote tab in Word. You can add styles to that dropdown menu in

EndNote Online under Format>Bibliography>Select Favorites.

Position the cursor in Word where you want to cite a source. Select the

corresponding reference/s/ under Insert Citations.

If you want to change the display of the citation or add e.g. page number, you

can right click within the citation and select Edit Citation(s).

When you have completed your document and want to send it to someone

who cannot access EndNote and/or your EndNote library, you must create a

copy of your document without connections to EndNote. You can do this from

Guide to EndNote Web, University of Skövde Library. 2024-04-25

the EndNote Tab in Word by clicking Convert Citations and Bibliography and

then Convert to Plain Text. You can save a pure Word document under a new

name, so you can keep on working with the original document with

connections to EndNote. In the copy not connected to EndNote, you can edit

the entire text, including details in citations and references in the reference list.

This is useful if you e.g. want to make minor adjustments in the reference list.

Insert and edit citations – alternative 2: manually

Format citations in a document by entering the character { and the first author

of the cited source followed by year or other reference data (enter e.g. author,

title instead of author, year if there are several records in your EndNote library

with the same author and the same year).

If, for example, there are several references for the author Larsson from the

same year, you can specify which one you want to cite by using e.g. the title:

{Larsson, Didaktik för vuxna}

You can merge different citations by using the ; character:

{Larsson, Didaktik för vuxna; Wu, 2007}

The \ character can be used to add a prefix to a citation:

{see e.g. \Krueger, 2009}

Suffix and page number can be entered after the character # in this way:

{Krueger, 2009 #, p. 135}

Here is a citation with prefix as well as suffix/page number:

{see e.g. \Krueger, 2009 #, p. 135}

To exclude authors, add so much of a title that it is unique, keep any years,

according to the following example - then only the year of the source is

displayed, and authors can be entered manually before parentheses according

to the selected reference management style:

{, 2019, The Canvas-Oriented Formalization of the Game Design Processes}

Guide to EndNote Web, University of Skövde Library. 2024-04-25

To complete your document, you must format your references according to the

bibliographic style (e.g. APA or Harvard) you want to use. Save your document

in RTF and match it to your references in EndNote Web (Format>Format Paper)

after you have selected a bibliographic style:

You will be able to make further adjustments to your citations and references

in the new document. Readers who cannot access EndNote and/or your

EndNote library can read your document as you intend it to be, if you share the

new formatted document with them.

Further help

http://www.myendnoteweb.com/help/ENW/h_toc.htm

You can also try Google and YouTube to find more guides to EndNote

Web/EndNote Online.

Guide to EndNote Web, University of Skövde Library. 2024-04-25

Appendix: Troubleshooting

EndNote's plugin Cite While You Write (CWYW) in Word:

If the EndNote plugin tab is not visible in Word, see:

Word>File (Arkiv)>Options>Add-ins>Manage COM Add-ins>Go

Traveling library (as a copy of an EndNote library in a Word-dokument):

If a reference in an EndNote library is changed after citations have been added

to it in a Word document, and then the reference receives new citations in the

text, there may be duplicate references in the reference list and separate

citations in the text. This is because copies of the different versions of the

reference are stored separately in a "traveling library" adjacent to the Word

document itself. One way to handle this is to select Convert to Unformatted

Citations in Word (under Convert Citations and Bibliography), so that the

references are written within {}, and then search for all citations to the

reference and check that they are identical. If they are not identical, they may

need to be edited manually so that they become identical and point to the

same reference in the online library. The references and reference list in the

document can then be restored through Update Citations and Bibliography

(then the unique, updated reference is retrieved). Another solution is to do this

by right-clicking on one of the citations and replacing those pointing to the

document's traveling library with references connected directly to the EndNote

Online library. Here is the option Update from My Library a smooth option:

Here is a description of the problems and some of the solutions:

https://community.endnote.com/t5/EndNote-How-To/Removing-a-traveling-

library-reference/td-p/35305