Contact Information:
Phone: 503-986-2200
Email: corporation.division@sos.oregon.gov
Website: sos.oregon.gov/business
Hours: Monday-Friday 8 am to 5 pm
Address:
Corporation Division
Public Service Building
255 Capitol St. NE, Ste. 151
Salem, OR 97310-1327
$10 per authentication; you will need a dif-
ferent authentication for each original indi-
vidual public official signature (i.e. notary,
registrar, county or court official).
All requests are done on a first-come, first-
served basis. Payment can be made by
check or money order (payable to State of
Oregon) or with credit card (Visa, Master-
Card, Discover or American Express).
please send the following:
• A brief cover letter with your name,
phone number and other contact
information, or use our form.
• Each original notarized document, or
original certified copy.
• The applicable fee amount. (Cash
not accepted via mail.)
• A return, self-addressed stamped
envelope, so we can mail the docu-
ments precisely to the place you
desire.
: Please allow 10 business
days.
For faster turnaround, you may send requests
through or . Please allow 2-3
business days.
You may also include a prepaid airbill to have
the apostille returned via or
NOTAA (1503)
08/2022
OREGON SECRETARY OF STATE
Corporation Division
Authentications
and
Apostilles for:
OREGON PUBLIC
OFFICIALS
INSTRUCTIONS FOR OBTAINING
AN AUTHENTICATION FOR
OREGON PUBLIC OFFICIALS
(Birth, Death, Marriage & Divorce Certificates)
Our office can authenticate a certified copy of an
Oregon Vital Record issued by a county or the
state. The registrar’s name must be printed by the
signature; if your copy doesn’t have a printed name,
please contact the state for a new certified copy.
Phone: (971) 673-1190
800 NE Oregon St. Ste 205
Portland, OR 97232
www.healthoregon.org/chs
All Oregon county and circuit court documents must
be original certified copies, and the public official
who certifies the record must provide their printed
name, signature and title.
When you need an Oregon school (elementary,
middle, high school or college) transcript or diploma
authenticated, you must have the person in charge
of the records (normally the Registrar or Principal)
certify to the record, in the presence of a notary,
who will notarize that statement. Then the notarized
transcript, or diploma, is sent to the Secretary of
State’s office for an authentication. See the Sample
Certificates section for more details.
INST RUC TI ON S FOR O BT AIN IN G AN A U TH ENT ICA TION FO R OR EG ON PUBL IC O FF ICI ALS
(If you have a document that does not meet the stated requirements please call our office before submission.)
When a public document will be used outside the
U.S., it’s often necessary to have the certifying
official verified with an authentication or apostille
certificate. The Oregon Secretary of State can only
authenticate the signatures of Oregon Public Offi-
cials. All authentication certificates issued by our
office look the same, regardless of what country it
will be used in. For an example please see our
website.
The authentication attests to the validity of
the Oregon Public Official, but not to the contents
of the underlying document.
The procedure is simple; send the original, nota-
rized document to us, or bring it to our office in
Salem. (See Fee & Submission Instructions on
back.) by an Oregon agency
must be notarized before submission.
must be submitted to the US Department of State
in Washington D.C.
State of Oregon
County of _____
This document was acknowledged by ____ (signer)
on _____(date).
Notary Public Signature
Below you will find sample notary certificates that
we have found usually work in these instances.
Feel free to use them, but please be aware that
the Secretary of State does not guarantee they will
be appropriate for your particular situation, nor are
we advising you to adopt these methods. It is al-
ways best to consult with an official of the destina-
tion country before undertaking these procedures.
The face of the document should not be altered by
the registrar or notary; the statement should either
be typed on the BACK of the diploma or transcript,
or on a separate sheet, stapled to the document.
I, ______, the (school registrar/principal) of _______
(name of school) hereby certify that this is the true and
original school diploma/ transcript for _______(student’s
name).
OREGON NOTARY
OFFICIAL STAMP
State of Oregon
County of____
This__ day of ____, ___, before me personally appeared
_______ (school registrar/principal) and signed the
above statement.
Notary Public Signature
OREGON NOTARY
OFFICIAL STAMP
State of Oregon
County of ______
This ____ day of _____,____, I hereby certify that this is
a true and correct photocopy of the (diploma/grade tran-
script) for _______(student’s name) in the possession of
__________( name of person or school).
Notary Public Signature
OREGON NOTARY
OFFICIAL STAMP
