Updated 2 NOV 2022
Personnel Records Review: Inventory and Verification of your OMPF and ESR
This user aid provides steps to help you perform a thorough review of the human resource (HR) information contained within your Official Military Personnel
File (OMPF) and Electronic Service Record (ESR).
OMPF contains electronic images of documents generated throughout your career, from time of entry until final separation. It is your official military
personnel record.
ESR contains electronic data entered directly into the system or obtained from other Navy systems.
Do NOT be intimidated by the number of pages in this user aid. The entire review process will take approximately one hour and will pay big dividends in
the end! Read the instructions completely (including navigation tips) before starting your inventory review.
INTRODUCTION
A listing of applications and systems that together comprise your personnel record includes:
Official Military Personnel File (OMPF)
Electronic Service Record (ESR) and ESR Afloat
Electronic Training Jacket (ETJ) and ETJ Afloat
Joint Service Transcript (JST)
Physical Readiness Information Management System (PRIMS)
Performance Summary Record (PSR)
Systems used by specific warfare communities, such as Relational Administrative Data Management (RADM) and Advanced Skills Management (ASM).
Systems that pertain to or document your ability to deploy, such as Individual Medical Readiness (IMR) and Personnel Tempo (PERSTEMPO).
Important Notes:
Review OMPF and ESR annually, and at least 12 months prior to key career events, including reenlistment, advancement/promotion, and orders
negotiation.
Review your PSR annually and at least 12 months prior to key career events, including Selection Board review.
The Performance Summary Record (PSR) is a three-part report accessed via BUPERS Online (BOL) that summarizes your professional history,
performance history, and personal decorations.
OMPF and PSR (along with your Letter to the Board) are provided for Selection Board Review.
OMPF, ESR, and PSR are separate and distinct systems. Never take for granted that information contained in one system is shared by the other two.
NAVIGATION
1. Navigating your Official Military Personnel File (OMPF) via OMPF-My Record
Using CAC and CAC-enabled computer with internet access, log into BUPERS Online (BOL) at https://www.bol.navy.mil. Choose the DOD ID CA-XX
certificate, not email.
Personnel Records Review (OMPF and ESR)
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On the BOL Applications Menu page, scroll down and click Official Military Personnel File (OMPF) - My Record. Follow the prompts to view your OMPF
documents.
Navigation Tip: The list of documents in your OMPF can appear overwhelming. The best way to organize your document review is to view documents
assigned to a specific Field Code and then sort by date.
Enter the desired Field Code, click the “Filter” button and select the word “Contains” (for example, entering Field Code 35 results in a display of
all performance evaluations and fitness reports accepted into your OMPF).
Once filtered by Field Code, click the column heading “Document Date” to sort OMPF documents in ascending or descending order. (This action
will quickly reveal missing documents.)
To prepare for an Enlisted Selection Board Review, sort OMPF by Field Codes 30 through 38 and then verify the accuracy and completeness of
documents displayed.
Reference MILPERSMAN 1070-080 for a complete list of OMPF Field Codes.
Use the “e-Submission Documents” tab to view information about documents pending acceptance into your OMPF.
IMPORTANT: For documents indicating a “Pending” or “Rejected” status, contact the personnel support organization that submitted the documents for
assistance. Coordinate with your Command Pay and Personnel Administrator (CPPA) for additional support.
2. Navigating Your Electronic Service Record (ESR) Self Service account
Using CAC and CAC-enabled computer with internet access, log into ESR at https://www.nsips.navy.mil/. Choose the DOD ID CA-XX certificate. (Afloat
users access ESR Afloat at http://nsipswebafloat or https://nsipswebafloat, depending on the version of NSIPS Web Afloat installed. No CAC required.)
From the main Menu, select Employee Self Service > Electronic Service Record > View, and then select desire category of information.
Verify your personal and professional information.
When required by regulation (such as when updating Record of Emergency Data / Dependency Application (RED-DA) or following reenlistment), ESR data is
printed on documents and submitted to Navy Personnel Command for filing in your OMPF.
IMPORTANT: Every reenlistment should result in a number of ESR closeout documents being captured by your OMPF (reference MILPERSMAN 1070-
111). This is a system-to-system upload process between NSIPS and the OMPF. Thirty to sixty days after you reenlist, if you do not see the below
updated documents in your OMPF, coordinate with your CPPA:
ESR “Honors and Awards” (submitted to OMPF as form NAVPERS 1070/880)
ESR “Training Summary” (submitted to OMPF as form NAVPERS 1070/881)
ESR “Member Data Summary” (submitted to OMPF as form NAVPERS 1070/886)
ESR “History of Assignment” (submitted to OMPF as form NAVPERS 1070/605)
Reenlistment Contract (NAVPERS 1070/601)
Permanent Page 13s (NAVPERS 1070/613) (reference MILPERSMAN 1070-320)
IMPORTANT: Your ESR is NOT used in the Selection Board Review process, although documents printed from your ESR and accepted into OMPF are
viewed by Board members.
Personnel Records Review (OMPF and ESR)
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IMPORTANT: Information not “Verified” in ESR will not populate to the above documents. You should review your ESR prior to your reenlistment for
any data that has not been verified. Un-verified data in ESR should be either “Verified” or “Removed” from ESR.
Go to the MyNavy HR website for a detailed list of documents reviewed by Selection Boards: https://www.mynavyhr.navy.mil/Career-
Management/Records-Management/Selection-Board-Review/.
3. Navigating to additional websites that display important personnel and career data.
To view C-WAY Self-Service, go to BUPERS Online at https://www.bol.navy.mil and/or coordinate with your Command Career Counselor (CCC) to verify
your information is accurate and up to date.
To access IMR and PERSTEMPO, go to BUPERS Online at https://www.bol.navy.mil.
To access JST, go to https://jst.doded.mil/. Verify off duty education transcripts are accurate and complete.
To access MyNavy Assignment (MNA), go to https://mynavyassignment.navy.mil. Verify information displayed on your “Sailor Info” pages.
To access Navy eLearning, go to https://learning.nel.navy.mil/. Verify completed training is reflected in your ESR.
The Navy Department Awards Web Services (NDAWS) is now under BUPERS Online (NPC Document Services). For supporting information, visit the
MyNavy HR website at https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Decorations-and-Medals/.
4. Personnel Records Inventory and Verification Steps
You are encouraged to review your OMPF and ESR together. This way you can verify the same kind of information at the same time. However, if you
wish to review your records individually, simply complete steps for one and then return to complete steps for the other.
Complete your inventory in its entirety and then work with your CPPA and/or points of contact provided to make necessary corrections.
Find TIPS for updating Personnel Information at the end of this document.
In most circumstances, you must provide supporting documentation to justify a change to your personnel information.
Scroll down to begin your Personnel Records Review.
Personnel Records Review (OMPF and ESR)
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1. Verify Personal Information: ESR Data and OMPF Documents
Member Data Summary
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Member Data Summary
(becomes NAVPERS
1070/886 when printed
and submitted to OMPF)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Member Data
Summary
Member Information
YES
NO
Verify that current “Enlisted Designator” entry matches “Warfare
Qualification History” entry further down the page.
TIP: Also verify that all earned warfare qualifications display on the
MyNavy Assignment (MNA) “Sailor Info” page.
Verify that “NEC History” is correct (NECs can determine whether or not
you obtain a desired job in MNA).
Security (clearance eligibility and clearance status)
YES
NO
TIP: Also verify that your security clearance eligibility and status are
documented in Career Waypoints (C-WAY) and MNA.
Current Assignment
YES
NO
Personal Information
YES
NO
Dependents Information
YES
NO
Education (specifically, current AFQT scores)
YES
NO
NEC History
Multiple entries possible.
YES
NO
If an NEC is missing or is in error, request your command submit a Navy
Enlisted Classification (NEC) Change Request, NAVPERS 1221-6, to Navy
Personnel Command, NEC Management section (PERS 4013) at
[email protected]
Warfare Qualification History
Multiple entries possible.
YES
NO
If warfare qualifications are missing or in error, you must provide
supporting documentation. If you do not have copies, look in OMPF for
documentation on NAVPERS 1070/604, NAVPERS 1070/613, or in your
performance evaluation, Block 43/44.
TIP: Also verify that all earned warfare qualifications display on your ETJ
and MNA “Sailor Info” pages. If they do not, submit trouble tickets via
[email protected]
Promotion History
Multiple entries possible.
YES
NO
Verify your promotion history and dates.
Personnel Records Review (OMPF and ESR)
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OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 41
Security Information (not
SF-86)
Documents in this Field
Code are not provided for
Selection Board review.
OPNAV
5510/4
YES
NO
Additional documents may include:
Security Investigation (NAVPERS 2716)
Classified information nondisclosure agreement
Non-Disclosure Agreement (SF-312)
Termination Statement
Revocations
OPNAV
5520/1
YES
NO
OPNAV
5520/20
YES
NO
Dependency Data
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Dependency Data
(becomes NAVPERS
1070/602 when printed
and submitted to OMPF)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View> Dependency Data
Summary (Dependency Application, Dependents on Station, Place
of Marriage)
YES
NO
Verify NFAAS (https://navyfamily.navy.mil) to ensure dependency data
is current.
Spouse, Parents and Children/Dependents
YES
NO
Emergency Contact
YES
NO
Beneficiary/SGLI (person who will receive unpaid pay and
allowances, death gratuity, etc.)
YES
NO
Verify SGLI beneficiaries every six months for pay purposes.
Update SGLI online (https://milconnect.dmdc.osd.mil). Once logged in,
select “I want to… Manage my SGLI.”
Update RED/DA every time you change your SGLI beneficiaries.
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 39
Emergency data and
Beneficiary slips
Documents in this Field
Code are not provided for
Selection Board review.
NAVPERS
1070/602
YES
NO
NAVPERS 1070/602 and DD-93 is automatically transmitted to the
OMPF via NSIPS RED/DA.
Prior to 2018, the Record of Emergency Data and the Dependency
Application was a combined NAVPERS 1070/602 commonly referred to
as “Page 2.”
DD 93
YES
NO
Personnel Records Review (OMPF and ESR)
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Emergency Contact
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Emergency Contact
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Emergency
Contact
Emergency Contact
YES
NO
PADD (Person Authorized Direct Disposition) of Remains
Verify PADD is checked.
Update PADD via NSIPS by conducting your RED/DA update.
YES
NO
PADD designation is extremely important for all personnel, but
particularly for those on deployment and IA.
Update PADD designation whenever your marital status changes.
Servicemember’s Group Life Insurance
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Servicemember’s Group
Life Insurance
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > SGLI
SGLI Options
YES
NO
Update SGLI online (https://milconnect.dmdc.osd.mil). Once logged in,
select “I want to… Manage my SGLI.”
FSGLI Options
YES
NO
Update SGLI and FSGLI beneficiaries whenever your marital status
changes.
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 43
Medical Documents
Documents in this Field
Code are not provided for
Selection Board review.
SF 88
and/or
DD 2808
YES
NO
Additional documents may include:
Accession documents
Medical / Physical Evaluation Board (PEB) findings
SF 93
and/or
DD 2807-1
YES
NO
SGLV 8286
YES
NO
Personnel Records Review (OMPF and ESR)
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Thrift Savings Plan
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Thrift Savings Plan
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Thrift Savings
Plan
Thrift Savings Plan Options
YES
NO
TSP information is available on MyPay at https://mypay.dfas.mil/
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 45
Personal Information
Documents in this Field
Code are not provided for
Selection Board review.
TSP-U1
YES
NO
TSP-U1 is completed by new accession Sailors. All other Sailors submit
electronically via https://mypay.dfas.mil
SUBJ
15/45USCI
YES
NO
Possible documents include:
Evidence of Citizenship (NAVPERS 1100/1)
USN illicit behavior screening (NAVCRUIT 1133/65)
TIP: You also should verify evidence of citizenship by DONCAF
(Department of the Navy Central Adjudication Facility), as it impacts
your ability to obtain a security clearance. Your command Security
Manager will provide assistance.
Personnel Records Review (OMPF and ESR)
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2. Verify Training, Education and Qualifications Information: ESR Data and OMPF Documents
Training Summary
TIP: Your ETJ contains a document titled “Problems With Your Data?” that contains valuable information on how to correct education/training data.
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Training Summary
(becomes NAVPERS
1070/881 when printed
and submitted to OMPF)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Training
Summary
Civilian Education/Degree
Multiple entries possible.
Dates must display as GREEN “Verified” or will not print on
NAVPERS 1070/881.
YES
NO
Verify documentation of all completed courses and earned college
degrees. For assistance, contact the Navy College Virtual Education
Center (VEC) using one of the means identified here:
https://www.navycollege.navy.mil/contact.htm
Special Qualification Test Scores
Verify all that apply.
YES
NO
TIP: If you have re-taken the ASVAB, ensure scores are updated on the
ESR Member Data Summary page.
Off-Duty Education Voc / Tech Training
Multiple entries possible.
YES
NO
You must contact the organization originally responsible for entering
the data. Coordinate with your CPPA for support.
Navy Service Schools / Military Training Education Courses
(formal schools)
Multiple entries possible.
YES
NO
You must contact the schoolhouse or personnel support organization
originally responsible for entering the data. Coordinate with your CPPA
for support.
Other Training courses / Instructions Completed (Navy eLearning,
etc.)
Multiple entries possible.
YES
NO
Navy eLearning courses should update automatically.
For other Training courses, contact the training or personnel support
organization originally responsible for entering the data. Coordinate
with your CPPA for support.
Personnel Qualification Standards (PQS)
Multiple entries possible.
YES
NO
Verify PQS is documented on your NAVPERS 1070/881 Training
Summary.
For data correction, you may need to contact the organization originally
responsible for entering the data. Coordinate with your CPPA for
support.
Official Certs and Quals History
Multiple entries possible.
YES
NO
See “A Note of Caution” below.
*See: A Note of Caution about ESR “Official Certs and Quals History” and “Local Certs and Quals History” on next page.
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A Note of Caution about ESR “Official Certs and Quals History” and “Local Certs and Quals History”
Qualifications entered in these sections will NOT display on the printed Training Summary document (NAVPERS 1070/881) submitted to OMPF. In practical
terms, this means that qualifications entered as Official or Local Certs and Quals will not be viewed by a Selection Board. To be viewed by a Selection Board,
certifications and qualifications must be reentered correctly in your ESR by your servicing personnel support organization. You will be expected to provide
documentation supporting all requested changes. Additionally:
You may request that your personnel support representative print a copy of your “Official Certs and Quals History” and/or “Local Certs and Quals
History” using the NSIPS Pers Clerk or Pers Supervisor role.
You may take a screenshot of the ESR page and add as an enclosure to your Letter to the Board.
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 36
Training and Education
Documents in this Field
Code are provided for
Selection Board review.
NAVPERS
1070/604
YES
NO
Additional documents may include:
Individual citations for training, qualifications
College transcript and diploma
Completion certificates for courses not documented on NAVPERS
1070/604, NAVPERS 1070/881, or NAVPERS 1070/886
Language Proficiency (SUBJ 36LAB)
Marksmanship (SUBJ 36OAM)
NOTE: The Joint Service Transcript (JST) office has sole authority to submit
official transcripts/diplomas/certificates to your OMPF. For additional
information contact [email protected]
NAVPERS
1070/881
YES
NO
NAVPERS
1070/886
YES
NO
Personnel Qualification Standards (PQS)
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Personnel Qualification
Standards
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > PQS
Personnel Qualification Standards
Data displayed may have been entered by a personnel clerk,
or may have been received from another system, such as
NTMPS/Electronic Training Jacket or R-ADMIN.
PQS must display as GREEN “Verified” or will not print on
NAVPERS 1070/881.
YES
NO
Verify PQS is documented on your NAVPERS 1070/881 Training
Summary.
For data correction, you may need to contact the organization originally
responsible for entering the data in your ESR. Coordinate with your
CPPA for support.
Personnel Records Review (OMPF and ESR)
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Course Data
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Course Data
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Course Data
Course Information
Data displayed may have been entered by a personnel clerk,
or may have been received from another system – such as
NTMPS/Electronic Training Jacket (ETJ) and Navy
College/Joint Service Transcript (JST).
Course Data must display as GREEN “Verified” or will not
print on NAVPERS 1070/881.
YES
NO
Includes formal courses from Navy Service Schools, Navy eLearning
courses completed online, command-delivered training, and off-duty
education such as college courses.
Education Data
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Education Data
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Training,
Education, Quals. Click
Education Data
Professional Education
Data displayed may have been entered by a personnel clerk,
or may have been received from another system – such as
NTMPS/Electronic Training Jacket (ETJ) and Navy
College/Joint Service Transcript (JST).
Education data must display as GREEN “Verified” or will not
print on NAVPERS 1070/881.
YES
NO
Personnel Records Review (OMPF and ESR)
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3. Verify Performance Information: ESR Data and OMPF Documents
Court Memorandum
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Court Memorandum
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Court
Memorandum
Court Memorandum
Depending on your personal and professional performance,
it is possible that this panel will be empty of data.
YES
NO
Record of Unauthorized Absence
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Record of Unauthorized
Absence
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Unauthorized
Absence
Unauthorized Absence
Depending on your personal and professional performance,
it is possible that this panel will be empty of data.
YES
NO
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 38
Adverse Information
Documents in this Field
Code are provided for
Selection Board review.
YES
NO
Possible documents include:
Record of Unauthorized Absence (NAVPERS 1070/606)
Court memorandum (NAVPERS 1070/607)
Drug and Alcohol Abuse Report (OPNAV 5350/7)
Administrative Remarks (NAVPERS 1070/613)
Punitive letters
Civil conviction/probation report
Adverse case files
Personnel Records Review (OMPF and ESR)
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Honors and Awards
U.S. Navy Awards has transitioned to BUPERS Online.
BUPERS Online (BOL) Navy Department Awards Web Service (NDAWS) is the authoritative source for Navy Personal, Unit, Campaign, and Expeditionary
medals data. All Active Duty and Selected Reserve personnel have BOL access and therefore have access to NDAWS.
For more information: https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Decorations-and-Medals/
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Honors and Awards
(becomes NAVPERS
1070/880 when printed
and submitted to OMPF)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Honors and
Awards
Honors and Awards
1. Awards managed in NSIPS ESR by the Command Admin or
Personnel representative include: Campaign, Expeditionary,
and Service (CE&S) and Unit Decorations.
Multiple entries possible.
Awards must display as GREEN “Verified” or will not print on
NAVPERS 1070/880.
YES
NO
Verify Good Conduct awards are correct, especially if you have broken
service.
Flag Letters of Commendation (FLOC) entered directly into ESR are
identified by the acronym LOCF.
If you have more than one GWOTEM, you may be able to convert one to
an Iraq Campaign Medal, if you were in the region.
Review each command in which you have served and identify all the
campaign medals each command may have earned that are not in your
record. Sources of information about unit awards for which you may be
eligible include NDAWS (“Search Awards”), Command websites, and
message traffic.
Honors and Awards
2. Awards managed in NDAWS by the Command’s NDAWS
Administrator, NPC Awards Office, or DON Awards Office
include: Navy Achievement Medal and higher.
Multiple entries possible.
Awards must display as GREEN “Verified” or will not print on
NAVPERS 1070/880.
YES
NO
An award entered into NDAWS should reflect in ESR the following week.
For subsequent awards, if the certificate/citation states "...STAR IN LIEU
OF THE NTH AWARD..." the nth award number should be listed in the
award number column.
If the certificate/citation has the wrong nth award, request the
awarding authority to re-issue the certificate/citation. If NDAWS is not
corrected after a week of you receiving the reissued certificate/citation,
provide a copy of the re-issued certificate/citation to your current
command's NDAWS Administrator to correct the award in NDAWS.
TIP: Your current command's NDAWS Administrator can add missing or
correct awards issued by a previous command, referencing a copy of
the OPNAV 1650 and the issued/reissued certificate/citation.
TIP: Find additional procedures on the MyNavy HR website at
https://www.mynavyhr.navy.mil/Career-Management/Records-
Management/Decorations-and-Medals/
TIP: Corrections to OSR/PSR can be performed only by BUPERS 072
([email protected]), not by NDAWS Administrators or the NPC
Awards office.
Personnel Records Review (OMPF and ESR)
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OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 37
Decorations, Medals and
Awards
Documents in this Field
Code are provided for
Selection Board review.
NAVPERS
1070/880
YES
NO
Additional documents may include: entitlement letters, weapons
qualification letters
Use NDAWS to identify campaign medals and service awards prior
commands may have earned that are not in your record.
Corrections to documents entered via NDAWS after May 2020, to
include requests to remove duplicates, must be directed to the NPC
Awards Office. For more information visit:
https://www.mynavyhr.navy.mil/Career-Management/Records-
Management/Decorations-and-Medals/
YES
NO
FITREP/Evaluation
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
FITREP/Evaluation
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Fitness Report
FITREP/Evaluation
Click View All to see all available data.
You should see at least one performance report per year.
YES
NO
Verify continuity, ensuring no missing evaluations and no gaps in
reporting periods.
An individual continuity report may be reviewed on BUPERS Online. Log
in, then select CCA/FITREP/Eval Reports > Performance Evaluation
Continuity Report.
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 35
Enlisted Performance
Documents
Documents in this Field
Code are provided for
Selection Board review.
NAVPERS
1616/27
and/or
NAVPERS
1616/8
YES
NO
Additional documents may include:
Letter of Extension (on evaluations)
Service member rebuttal
Evaluation Report & Counseling Record Administrative Change (SUBJ
35PEC)
Letter of Explanation (SUBJ 35EEL)
Statement in Lieu of Missing Service
TIP: Corrections to FITREP/Evaluations must be reported to PERS-32. For
more information visit: https://www.mynavyhr.navy.mil/Career-
Management/Performance-Evaluation/
NAVPERS
1616/24
and/or
NAVPERS
1616/26
YES
NO
Personnel Records Review (OMPF and ESR)
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4. Verify Professional Information: ESR Data and OMPF Documents
History of Assignments
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
History of Assignments
(becomes NAVPERS
1070/605 when printed
and submitted to OMPF)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > History of
Assignments
History of Assignments
YES
NO
Your History of Assignments will affect what command awards you
receive.
Your History of Assignments may impact eligibility for benefits
associated with having served in a specific geographic regions (e.g.,
medical issues developed from service during foreign wars).
For Selected Reserve ( SELRES):
By policy, Inactive Duty Training (IDT) unit assignments, mobilizations,
Training Reserve Unit Identification Code (TRUIC), and separation
changes are reflected on the NAVPERS 1070/605, but not AT history.
For Annual Training (AT) history, maintain a personal record for future
reference.
If supporting documentation is required, obtain information from:
- Navy Reserve Order Writing System (NROWS) at
https://nrows.dc3n.navy.mil/nrows/secure/login.jsp
- Reserve Force Manpower Tools (RFMT) at
https://rfmt.private.navyreserve.navy.mil/#/
- BUPERS Online (BOL) Continuity and Cumulative Average (CCA)
Reporting at https://www.bol.navy.mil/CCA/
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 31
Classification and
Assignment
Documents in this Field
Code are provided for
Selection Board review.
NAVPERS
1070/605
YES
NO
Additional documents may include:
Enlisted Classification Record (NAVPERS 1070/603) (inactive form)
Personnel Records Review (OMPF and ESR)
Provide feedback regarding this guide to [email protected] 15
5. Verify Service Obligations and Agreements: ESR Data and OMPF Documents
Service Obligations and Agreements
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Other Personal
Information
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Service
Obligations
Current Contract Information (EAOS, Extensions, etc.)
YES
NO
Extensions
YES
NO
Contract History
YES
NO
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 30
Procurement
Documents in this Field
Code are provided for
Selection Board review.
DD 4
YES
NO
Additional documents may include:
NAVCRUIT and MEPS enlistment forms
Enlistment Annex(es), Guarantees (NAVCRUIT 1133/52)
Bonus documentation (NAVPERS 1133/9)
Agreement to Recall or Extend Active Duty (NAVPERS 1070/622)
Statements of Understanding
Montgomery GI Bill (DD 2366)
NAVPERS
1070/601
YES
NO
NAVPERS
1070/621
YES
NO
Personnel Records Review (OMPF and ESR)
Provide feedback regarding this guide to [email protected] 16
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 33
Separation and
Retirement
Documents in this Field
Code are provided for
Selection Board review.
DD 214
YES
NO
Only NAVPERS 1070/615 “Service 2” copy is maintained in OMPF. The
“Member” and “Service 4” copy is provided by the issuing command
upon your release/discharge from Active Duty.
Additional documents may include:
Career Status Bonus election (NAVPERS 7220/9) (inactive Form)
Statements of Service
Separation Orders
Reserve retirement point credit reports
Reserve “20-Year Letter”
NAVPERS
1070/615
YES
NO
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 34
Miscellaneous
Professional Service
History
Documents in this Field
Code are provided for
Selection Board review.
DD 1966
YES
NO
Additional documents may include:
Professional History – Misc. (SUBJ 34MPS)
OPNAV
5350/1
YES
NO
SF 86
YES
NO
Personnel Records Review (OMPF and ESR)
Provide feedback regarding this guide to [email protected] 17
6. Verify Administrative Remarks: ESR Data and OMPF Documents
Administrative Remarks
ESR
Data You Should Verify is Present (if applicable), Accurate and
Current
Data Available
and Current
NOTES
Administrative Remarks
(Becomes NAVPERS
1070/613 when printed.
Permanent Page 13s are
submitted to OMPF.)
On the TOP navigation
bar, go to Main Menu >
Employee Self Service >
Electronic Service Record
> View > Administrative
Remarks
Permanent Page 13
Multiple entries possible.
YES
NO
Temporary Page 13
Generated and retained by the command.
Some documents removed upon transfer, others removed
upon reenlistment.
Multiple entries possible.
YES
NO
OMPF
Form
Number
Document
Available and
Current
NOTES
Field Code 32
Administrative Remarks
Documents in this Field
Code are provided for
Selection Board review.
NAVPERS
1070/613
YES
NO
Personnel Records Review (OMPF and ESR)
Provide feedback regarding this guide to [email protected] 18
TIPS for Updating Personnel Information
For updates and corrections to your personnel records – whether working with your Command Pay and Personnel Administrator (CPPA), Personnel Office,
personnel support organization, or a Help Desk – you must provide documentation to support your request. For this reason, you should maintain copies of your
professional achievements, including awards, training records, certifications and qualifications, performance reports and other important documents.
CAUTION: Navy personnel records contain Personally Identifiable Information (PII) that can be used to steal your personal identity.
Store all documents – whether paper or electronic – in a safe and secure space.
In ALL email correspondence containing PII, you are strongly encouraged to DIGITALLY SIGN *and* ENCRYPT your email. Do NOT use PII (such as last four
of your SSN) in the email subject line, as text in the subject line is not encrypted.
Official Military Personnel File (OMPF)
For updates and corrections to OMPF, follow guidance provided on the MyNavy HR website at https://www.mynavyhr.navy.mil/
Go to https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Military-Personnel-Records/Document-Correction/
Go to https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Military-Personnel-Records/Document-Submission/
NOTE: Some documents must be submitted by the official authority and not by the member (see information provided via above links).
For a complete list of OMPF Field Codes:
Go to https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Military-Personnel-Records/
Under Helpful Links, click Retain / Delete List to open the Excel file.
In the Excel document, select “Status” (column G) and in the dropdown, select “Active” for a tailored view of the active documents that can be found
in the OMPF.
Select “ENL FC” (column F), then select one (or more) Field Code(s) at a time and verify this list for OMPF completeness and accuracy.
Electronic Service Record (ESR)
For updates and corrections to ESR, first contact your CPPA, Personnel Office, or Command Career Counselor (CCC).
If unable to resolve the issue, your CPPA will coordinate with your personnel support organization to obtain required assistance.
If your servicing personnel support organization is unable to resolve the issue you should contact one of the following:
- MyNavy Career Center (MNCC) at https://www.mynavyhr.navy.mil/Support-Services/MyNavy-Career-Center
- NSIPS Help Desk at 877-589-5991, DSN 312-647-5442, or nsipshelpdesk.fcm@navy.mil
- NPC, PERS-23 (Personnel Service Operations/Navy Pay & Personnel Center (NPPSC)) at PERS23_Admin@navy.mil
In many cases, data reflected in ESR is obtained from other systems and cannot be corrected within the ESR itself. For example:
Education, College and University information comes from the Navy Campus Management Information System (NCMIS)
Advancement information comes from the Enlisted Master File (EMF)
Navy Enlisted Classification Code (NEC) comes from the Enlisted Master File (EMF)
Personnel Records Review (OMPF and ESR)
Provide feedback regarding this guide to [email protected] 19
Training, Certification and Qualification information comes from multiple systems including the Fleet Training Management and Planning System
(FLTMPS) and can be viewed via your Electronic Training Jacket (ETJ)
TIP: Much of the information displayed in the Electronic Training Jacket (ETJ) is provided to the ESR. Therefore, it is possible that you can use an ETJ
information sheet called “Problems With Your Data?” to identify sources of ETJ data that are also displayed in the ESR. The ETJ “Problems With Your Data?”
information sheet is updated routinely and identifies data systems and points of contact for many of the personnel and training systems. Access the file by
using the hyperlink provided at the bottom of ETJ pages.
A Special Note about Reenlistment
Thirty to sixty days after you reenlist, verify your Personnel Office or servicing personnel support organization has properly “closed out” your ESR and updated
your OMPF. If you do not see the following updated documents in your OMPF, contact your Personnel Office or personnel support organization, via your CPPA.
The following documents are updated in OMPF only upon completion of an enlistment:
ESR “Honors and Awards” (submitted to OMPF as form NAVPERS 1070/880)
ESR “Training Summary” (submitted to OMPF as form NAVPERS 1070/881)
ESR “Member Data Summary” (submitted to OMPF as form NAVPERS 1070/886)
ESR “History of Assignment” (submitted to OMPF as form NAVPERS 1070/605)
Reenlistment Contract (NAVPERS 1070/601)
Permanent Page 13s (NAVPERS 1070/613) (reference MILPERSMAN 1070-320)
Reference: https://www.mynavyhr.navy.mil/Career-Management/Records-Management/Military-Personnel-Records/Enlisted-Record-Update/.