Acrobat X Action Document Numbering
Actions are compatible with:
• AdobeAcrobatXPro
• AdobeAcrobatXProSuite
Place document numbers and page numbers on legal exhibits, sets of accounting working
papers, appendices and more.
Acrobat X Pro introduced Actions, a powerful way to standardize processes by automating routine,
multistep tasks. Since Actions may be extended via JavaScript, there are any number of additional
operations which can benefit from automation.
The Acrobat X Document Numbering Action allows you to stamp two separate numbering items at the
same time— the document number and the page number.
Document 1
Page 1
Document 1
Page 2
Document 1
Page 3
Document 1
Page 4
Document 2
Page 1
Document 2
Page 2
Document 2
Page 3
Document 2
Page 4
Document 3
Page 1
Document 3
Page 2
Document 3
Page 3
Document 3
Page 4
Document 4
Page 1
Document 4
Page 2
Document 4
Page 3
Document 4
Page 4
e Document Number represents the order of the document set such as an Exhibit number. e page number denotes the page
number of an individual document.
The documents are “stamped” with a standard Acrobat text box annotation. These annotations may be
left editable, may be locked or may be “flattened” into the main text layer of the document.
Acrobat X Action: Document Numbering
Automate Numbering of Related Documents
Document Numbers are added as Text
Box annotation in the PDF. e Action
provides options to leave the
annotations locked or unlocked, or to
aen them into the page content.
Visit the Adobe Acrobat
User Community for more
Acrobat Actions
hp://acrobatusers.com/actions-exchange
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Acrobat X Action Document Numbering
Who benets from document
numbering?
• Lawyerswhoneedtonumber
exhibitsforcases
• Accountantsthatlabelworking
papersduringanaudit
• Scientistswhoneedtostamp
reportsaspartofalabaratory
notebook
Extracting the Document Numbering Action
Before intsllaing the Action, you will need to extract it from this document.
1. In the Attachments Panel at left, select Document Numbering.sequ
2. Right-click and choose Save Attachment to your desktop or other convenient location
Installing the Document Numbering Action
To install the Document Numbering Action
1. Locate the Document Numbering.sequ file on your desktop (or other location)
2. Double-click the file and click the Import button.
The Edit Actions window will open and display the newly imported Action:
3
Acrobat X Action Document Numbering
Using the Document Numbering Action
Before using the Document Numbering Action, locate the files you wish to number. It’s easiest if all
of the files are in the same folder.
Run the Document Numbering Action
To run the Document Numbering Action, choose File> Action Wizard> Document Numbering or
open the Tools Pane and choose the Action Wizard to locate the Document Numbering Action.
Acrobat will ask you to confirm that you wish to run the Action. Click the Next button.
The Select Files Window will open:
Click the Add Files button and choose the first file you wish to add to the list.
Repeat as necessary for additional documents then click the Next button.
An easy way to access Actions is
through the Action Wizard Tool Panel
e Select Files window does not allow
you to reorder documents, so you must
add les in the desired order.
NOTE: Although you may any supported
le type such as PowerPoint, TIFF, Word,
Excel, PowerPoint, etc., the Document
Numbering Action cannot rename non-
PDFs as part of the Action.
4
Acrobat X Action Document Numbering
Document Numbering Options
The Document Numbering Action offers many options for applying numbers to your document set.
1. Set page position for the text box containing the document number and page number
2. Choose from pre-built label formats (you can change them)
3. Choose a background color such as transparent (default), blue, green, grey, white or yellow
4. Preview of the document number as it might appear on the page
5. Set the prex for the document number (e.g. Document, Exhibit, Appendix) and set the
document number for the text box label placed on the document. e Action will increment
this number automatically. Note that the Action will “remember” the intial value until you quit
Acrobat. is can be useful when you are adding to your document set.
6. e Action can leave the text box added to the page locked, unlocked or aened into the page
content.
- Unlocked, you can move or change the document number if needed
- Locked - No changes allowed. May be removed using Remove Hidden Information if necessary
- Flaened - Permanently moved to the main document layer and not editable
7. Set the Page Range. Defaults to All Pages.
8. Enable Save File if you would like the document Action to rename les to include the document
number, e.g. rename e.g. abcsyz.pdf to Exhibit 1 - abcxyz.pdf Note: Adding prex and sux will
not take place for non-PDF documents used as a source. is option should not be used when
non-PDF les are processed. Modify the save option of the Action instead.
9. Set the Prex, Postx and separator text which will be used to generate a new le name. A
preview of the new lename is available so you can check your seings.
10. Click the Apply Label buon to place the label on the document. Repeat for additional
documents.
5
Acrobat X Action Document Numbering
Editing the Document Numbering Action
You can edit the Document Numbering Action to include additional functions: For example, you
may wish to add a step to allow you to check the position of the document number before
flattening the number into the main document layer. Here’s how:
1. Choose File> Action Wizard> Edit Actions or choose the Action Wizard panel and choose Edit
Actions
2. Select the Document Numbering Action and click the Copy buon
3. e Edit Action window appears:
4. Click the Add Instruction Step buon. Add some instructions for this manual step in the process.
Click the Save buon.
5. In the Edit Action window, open the More Tools panel and select Preight.
A
B
A. Preight
B. Choose Folder on
my Computer and
locate a folder to
to received the
processed les
Adobe Systems Incorporated
345 Park Avenue
San Jose, CA 95110-2704
USA
www.adobe.com
6
Adobe, the Adobe logo, Acrobat and the Adobe PDF logoare either registered trademarks or trademarks of Adobe Systems Incorporated in the United States
and/or other countries. © 2010 Adobe Systems Incorporated. All rights reserved.
6. Click the Congure Task buon for the Preight step:
7. e Preight window opens. Choose Flaen Annotations and Form Fields from the list at the top
of the window. Click the Save buon.
8. Click Save again and enter a description for the revised Action.
e Document Numbering Action was
created by WindJack Solutions, Inc.
Our mission is to make Acrobat and
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We are currently delivering our
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